Data Entry and Encoding Specialist

We are seeking a detail-oriented and efficient Data Entry and Encoding Specialist to join our team. In this role, you will be responsible for accurately entering and managing data, maintaining databases, and ensuring the integrity of information across various systems.

Key Responsibilities:

• Accurately enter data into various databases and systems according to specified guidelines and standards. Ensure that all data is entered promptly and error-free.
• Encode and process data from various sources, including paper documents, digital forms, and spreadsheets, into the required formats for system integration and reporting.
• Verify and validate data for accuracy and completeness. Cross-check entries against source documents to identify and correct discrepancies.
• Maintain and update databases, ensuring that data is current and correctly organized. Implement data entry procedures and best practices to enhance efficiency.
• Generate and prepare reports based on data entries and encoding activities. Analyze data trends and provide insights as needed for decision-making and operational improvements.
• Identify and resolve data entry errors or inconsistencies promptly. Communicate with relevant departments to clarify data-related issues and ensure proper resolution.
• Handle all data with strict confidentiality and adhere to data protection policies and regulations. Ensure that sensitive information is managed securely.
• Assist in maintaining and troubleshooting data entry systems and tools. Report any technical issues to IT support and collaborate on system improvements.
• Provide additional administrative support as needed, such as filing, document management, and other clerical tasks that facilitate smooth operations.
• Continuously seek opportunities to improve data entry processes and procedures. Implement suggestions and best practices to enhance accuracy and efficiency.

• Proven experience in data entry, encoding, or a similar administrative role.
• Strong attention to detail with a high level of accuracy in data entry and processing.
• Proficiency in using data entry software, spreadsheets (e.g., Microsoft Excel, Google Sheets), and database management systems.
• Excellent organizational and time-management skills with the ability to handle multiple tasks and meet deadlines.
• Strong problem-solving skills and the ability to identify and correct data discrepancies.
• Good communication skills, both written and verbal, for effective interaction with team members and other departments.
• Familiarity with data protection and privacy regulations is a plus.
• Ability to work independently and maintain focus in a remote or office environment.