Offer summary

Qualifications:

Associate Degree in Accounting or 10 years of relevant experience, Strong organizational skills, attention to detail, and proactive follow-up abilities, Proficiency in Excel and familiarity with Gusto Payroll System preferred.

Key responsabilities:

Maintain filing system, prepare accurate client invoices, collect timesheets, and run bi-monthly payroll

Monitor and ensure timely payments for employee benefits, track expenses, and liaise with accountants

Coordinate meetings with clients, handle new employee setups, and represent the company in administrative meetings

Job description

PM2CM, Inc., (Project Management to Construction Management) is a professional services company dedicated to providing Program and Project Management, Construction Management and Project Controls services during the design and construction phase of projects. Our core expertise is in Project Controls which includes Scheduling, Cost Controls, Document Management and Controls, Budget tracking and monitoring, Estimating, Risk Analysis, Claims Avoidance and Mitigation, Change Management and Earned Value Management.

Our goal is simple: To offer and deliver the “best in class” project management, construction management and project controls services that allow our clients to build with confidence.

To achieve these objectives, we will strive to have a sound and complete understanding of the project scope and our client’s corporate needs. We shall provide our services with integrity and stellar professionalism and hire the best qualified professionals.

The role is fully remote.

Responsibilities

Maintain a robust Business/Project/Accounting/Benefits Filing and Archival System
Prepare monthly invoices for all our clients in conformity with the contracts executed
Ensure all invoices are zero error free
Collect our Team member timesheets located in various projects in a timely manner to facilitate timely completion of invoices
Run and check bi-monthly Payroll for all our Employees and Contractors
Ensure 401K Plan bi-weekly contributions are made in a timely manner in sync with the bi-weekly payroll run date
Communicate with our 401K Plan Administrator and Provider if issues arise and resolve this
Maintain our Internal Cost and Profit Tracking System
Keep track of all Business Expenses and interface with our Accounting Team on a monthly basis
Responsible for ensuring Health-Vision-Dental Insurance invoices are paid on time and interface with Health Insurance Agent when necessary
Responsible for setting up new employee payroll, benefits, vacation and sick days in Gusto Payroll System
Coordinate and setup meetings with our various clients related to various projects we service
Ensure business licenses with various agencies are up to date and business insurance requirements are kept up to date
Represent our company with our clients for administrative related meetings and project pursuits

Requirements

Candidate must have a minimum of Associate Degree in Accounting or a minimum of 10 years of relevant experience
Candidate must be able to work independently, self-starter with excellent organizational skills, detail oriented and an ability to proactively follow-up and close all outstanding issues
Require strong Excel skills and preferable experience with Gusto Payroll System but not mandatory

Required profile