Office Administrator

About Astound Digital

At Astound Digital, we are pioneers in the digital landscape, dedicated to transforming how the world interacts with technology, data, and creativity. Our role as trusted advisors in the digital landscape empowers the world’s most innovative brands with frictionless, end-to-end customer experiences. We are known for our comprehensive solutions, proven expertise, and collaborative, nimble approach that instills confidence in our clients. Join us to navigate and lead in the ever-changing digital world, where your impact will extend beyond the ordinary.

Job Summary

As our Office Administrator, you'll play a vital and central role in our team, using your organizational skills to make a real difference. Your responsibilities will include a mix of Feel Good Manager activities alongside various administrative and operational tasks. You'll be the heart of our office, organizing team events, managing office operations, and ensuring everything runs smoothly.  Additionally, you'll support HR activities and help us shape and nurture our office culture.

You will:

• Coordinate office activities and related operations, collaborating with other departments to ensure efficiency, quality, compliance with company policies, and a safe, healthy working environment.
• Assist colleagues in providing qualified administrative services to internal clients proactively and as needed, while enhancing team well-being through your presence and Feel Good Manager activities.
• Support the HR and IT departments in various activities and accompany the onboarding process of new team members
• Organize team events, be involved in internal team on-site and on-line events organization
• Coordinate timely setup of workspaces, monitor and adjust office layouts, rearrange seating plans, and forecast office needs and seating requirements
• Control, coordinate, negotiate with vendors and suppliers, coordinate with landlord(s).
• Carry out the purchasing, keep stock of office and other related supplies (inventory) and place orders when necessary.
• Maintain office and technical equipment.
• Support the budgeting, bookkeeping, and legal procedures
• Support actively the procurement procedures.
• Design and implement office management and administration policies and procedures. 

You have:

• Proven experience (2+ years) as an office manager/administrator, office assistant or relevant role;
• Outstanding communication in German and English, and interpersonal abilities;
• Excellent organizational, time management and leadership skills;
• Familiarity with office management procedures and basic accounting principles;
• Experience with Google Docs/Sheets/Slides would be a plus.

Personal Attributes

• Maintain strict confidentiality in performing the duties of Office Administrator;
• Be honest and trustworthy;
• Be problem solver;
• Be proactive;
• Be quality and service oriented, be respectful towards employees and office visitors, treating them as an “internal client”;
• Be flexible;
• Demonstrate sound work ethics.

What do we offer?

• Off-the-Charts Career Growth: Clear career path and a performance review system, career coaching, training and certifications, mentoring and knowledge sharing
• Well-being Is a Top Priority: Parental leave, paid time off, comprehensive health and medical plans
• Real Work-Life Balance: Remote, in-office, or hybrid working modes; flexible hours; work-life balance support on every stage and level
• Culture of Success: Culture of collaboration that encourages innovation every step of the way; 20 offices spanning four continents bring diverse perspectives that drive tangible results for our clients worldwide

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