Job Description
Who We Are:
At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.
Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally.
Role Overview:
The Fund Oversight Manager’s main responsibilities include overseeing all key operational aspects of the funds managed by Fidelity, including but not limited to oversight of the back office and middle office functions of the Fund Administrator and Custodian, being the key point of contact in the relationship management of the service providers, delivering supervisory oversight over
exception management and providing coverage for other members of the Fund Treasurer’s Office in their absence.
The role of the Fund Treasurer’s Office is to: (1) provide fiduciary oversight to ensure the best interests of clients holding FIC products are upheld, and (2) provide regular disclosure to unitholders, regulators and internal governance committees based on regulatory requirements and internal guidelines
What You Will Do:
Management of Critical Vendors (Fund Administrators and Custodians)
- Lead/participate in biweekly/monthly/quarterly reviews with major Fund Admin/Custodian service groups, along with FTO SME, to review performance against agreed upon expectations (per service level agreement). Performance metrics are developed and included in a scorecard for review during monthly meetings.
- Participate and represent the Fund Treasurer’s Office in the vendor relationship meetings.
- Responsible for bringing analytical insights into incident and errors treading for critical vendors and work closely with FTO SME/vendor for appropriate action plans.
- Oversee the planning and conduction of annual due diligence with major vendor service groups
Supervisory Control for Oversight of Fund Administrator and Custodian
- Supervisory review and sign-off on daily oversight exceptions cleared by the Fund Treasury Analysts (Seniors). Ensuring evidence and documentation is sufficient and appropriate.
- Frequently assess all processes to ensure reliability, high quality output, and low risk of error
- Recommend modifications to existing processes or procedures to strengthen oversight model, improve efficiency, or reduce risk of error
- Critically evaluate all areas of Fund Treasurer’s oversight model for new risks, business changes impacting processes, or unresolved matters that could lead to error
Oversee Operational Aspects of FIC’s Product Line-up and Large Trades
- Participate and represent Fund Treasurer’s Office in all product launches and large client transitions to ensure effective implementation of new products and alignment of appropriate operational framework
- Provide ongoing oversight of existing products to ensure efficient and effective operations along with a management of risk
- Laisse with key stakeholders (Sub-Advisors, PSG teams, Custodians, Administrators, etc.) to ensure key operational details are understood in advance of launch.
- Manage oversight of Fidelity Funds foreign markets services ensuring appropriate documentation is submitted and maintained to keep funds registered in all required markets
Provide Coverage for Continuous Disclosure Reporting and Tax Distribution Oversight
- When requested, the Fund Treasury Manager will assist with ensuring all regulatory filing deadlines have been met and all continuous disclosure documents comply with IFRS and NI 81-106.
- Assist with the review of year end distributions of the funds and related tax filing
Board and Committee Reporting
- Preparing annually and presenting relevant oversight policy materials to internal committees
- Assisting in the preparation of presentation materials for external committees and boards.
- Preparing and presenting key issues to senior management
What We’re Looking For:
- 5+ Years of relevant working experience in a relevant field
- University Degree, preferably with a focus on Account, Finance or Business or relevant working experience
- Critical third-party vendor oversight experience is required
- Strong understanding of fund accounting, Transfer agent processes and operations knowledge is required
- Custodial vendor management, RFP, vendor change management experience is an asset
- Accounting designation (CPA, CGA, CMA, CA) or MBA, CFA is an asset
- Completion of Canadian Securities Courses is an asset
Expertise Your Bring
- You are a highly driven accounting professional with an eye for detail who is looking for a cross functional experience not limited to financial reporting
- You are proactive and continuously assess your surroundings to identify issues and areas where modifications to existing processes might be recommended or required
- You are an exceptional communicator who excels at communicating difficult information in the simplest of terms possible
- You excel at presenting information both orally and through written presentations
- You are a team player who finds common ground and solutions that are in the best interest of Fidelity and our investors
- You are motivated by collaboration, process efficiency and commitment to excellence
You will be working on a flexible hybrid schedule as part of Fidelity’s dynamic working arrangement.
Current work authorization for Canada is required for all openings.
Fidelity Canada is an equal opportunity employer
Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.
Accommodation during the application process
Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at FidelityCanadaStaffing@fidelity.ca.
No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.
Why Work at Fidelity?
We are proud to be recipients of the following:
Awards
Canada's Top 100 Employers
o Greater Toronto's Top Employers
o Canada's Top Family-Friendly Employers
o Canada's Top Employers for Young People
Great Place To Work™ Certified
Best Workplaces for Inclusion
Best Workplaces for Mental Wellness Best Workplaces for Today's Youth
Best Workplaces for Women
Best Workplaces in Financial Services & Insurance
Best Workplaces in Ontario
Best Workplaces with Most Trusted Executive Teams
Human Resource Director (HRD) - Best Place To Work
o HRD - 5-Star Benefit Program
o HRD - 5-Star Diversity & Inclusion Employer
• Canadian Compassionate Companies – Certified
• Benefits Canada's Workplace Benefits Award - Future of Work Strategy
• TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting
Designations
- A Canadian Compassionate Company
- Great Place to Work (Dec 2022 - Nov 2023)
- Best Workplaces for Women 2023 by Great Place to Work
