Events Logistics Coordinator - Tokyo/Seoul

Logistics Coordinator

Main Responsibilities:

• Identify, make arrangements with and coordinate payment for meeting venues (classrooms, boardrooms, etc)
• Identify restaurants and spaces for various meals (breakfast, lunch, dinner, reception) and coordinate said meals.
• Identify, vet (following Austral Group protocols) and make necessary arrangements with local transportation company for group transfers.
• Suggest cultural activity for group and coordinate details.
• Identify and coordinate participant gifts & care packages
• Gather information on local COVID protocols, both government-mandated and provider-required
• Host the group while on the ground in May, being their main point of contact and accompanying them throughout their week on site (with the remote support of other Austral Group team members)
  
  

You will excel in this position if you are:

• Highly organized and detail-orientated
• Possess excellent interpersonal skills
• Ability to negotiate pricing and payment terms with providers
• An independent worker, able to multitask and work in collaboration while simultaneously managing various deadlines
• Ability to deal with unexpected challenges while keeping professional demeanor
  
  

Qualifications & Experience:

• Advanced level of English
• Bachelor’s degree
• Experience in events and/or logistics is a plus
• Strong communications and interpersonal skills, creativity, flexibility and a positive attitude
• Good user level experience with Google Workspace