Freight Forwarding Co-ordinator

This is a remote position.

Exports – Freight Forwarding Co-ordinator

Be responsible for handling of Export Deep and Short Sea LCL/FCL bookings; receiving and making Bookings, arranging transport, issuing relevant documentation (House and Master Bills), VGM’s, Customs Export Entries, CTN’s, T Docs, Releases & deliveries, Invoicing.

Interaction with customers, team members and all internal departments including Sales, Operations, Transport & Finance.

Process all aspects of the Freight Forwarding Export Operations from initial booking through to job completion and subsequent invoicing using Order Management System

Requirements

Duties/Responsibilities:

1. Liaise with customers and other departments during the booking process ensuring all bookings are handled in accordance with Containerlift SOP and payment terms.
   
2. Placing of bookings with respective Shipping Line / Carrier / Agent.
   
3. Liaise with customers to ensure correct export documentation is received for the shipment(s) and forwarded to the Shipping Line / Carrier/ Agent in a timely and accurate manner.
   
4. Ensure Shipping Line/ Carrier/ Agent have instructions for Bills of Lading, VGM and UCR references in a timely manner.
   
5. Receive and Check Draft Bill of Lading and ensure customer has receives a copy for approval. Send approved Draft Bill of Lading to Shipping Line/Carrier/ Agent.
   
6. Allocation of incoming payments on IT system.
   
7. Ensure booking(s) are invoiced correctly by Shipping Line/Carrier/ Agent as per contract rates or other spot rates as appropriate.
   
8. Work closely with internal departments such as Transport and Finance.
   
9. Ensure Sales invoice(s) are paid before Bill of Lading/ Cargo is Released and dispatched.
   

1       10.    Be an integral part of the development of the Company’s export operation and the general development of the Company