*Executive Assistant

Job Position: Executive Assistant
Location: Remote (Ability to work within specified time zones as needed)
Work Schedule: Flexible based on executive needs, typically Monday to Friday.

Position Overview:

The Executive Assistant plays a pivotal role in providing high-level administrative support to executives within our organization. This position ensures seamless operations of the executive office, optimizing productivity and efficiency.

Key Responsibilities:

1. Calendar Management: Efficiently manage and optimize executives calendars, coordinating internal and external meetings across multiple time zones.

2. Email Mastery: Maintain organized email inboxes, prioritizing correspondence and drafting responses on behalf of executives.

3. Travel Coordination: Arrange comprehensive travel itineraries including flights, accommodations, and logistics for professional engagements and personal travel.

4. Communication Liaison: Act as a primary point of contact, interfacing with internal and external stakeholders with professionalism and clarity.

5. Task Management: Proactively handle tasks and deadlines, ensuring all commitments are met with attention to detail and timeliness.

6. Process Improvement: Develop and implement operational processes and standard operating procedures (SOPs) to enhance efficiency and workflow.

Qualifications:

• Exceptional organizational skills with a keen attention to detail.
• Strong written and verbal communication skills in English.
• Proficiency in productivity tools and platforms such as Google Suite, Microsoft Office, Notion, and other task management software.
• Proactive and self-motivated with the ability to anticipate needs and take initiative.
• Previous experience in executive support roles is advantageous.

Preferences:

• Energetic and Positive Personality: Bring a positive and engaging attitude to balance out the COO's more direct style.
• Adaptability and Initiative: Thrive in an environment where projects may not have clear instructions, and be eager to jump in and find solutions.
• Tech-Savvy: Comfortable learning and teaching new software platforms to improve organizational systems.