Offer summary

Qualifications:

3+ years in an administrative, EA/PA, or virtual support role, Experience supporting executive-level leadership preferred, Strong organisational and time-management skills, Proficiency in MS Office/Google Workspace and communication tools..

Key responsibilities:

Coordinate and manage the MD’s calendar and schedule meetings across time zones.

Monitor and manage the MD’s email inbox, prioritizing and drafting responses.

Arrange virtual meetings, prepare agendas, and take minutes for follow-up.

Assist with travel planning, document preparation, and serve as a liaison for stakeholders.

Job description

This is a remote position.

As a Virtual Assistant to the Managing Director (MD), you will provide high-level, remote administrative support to ensure smooth day-to-day operations and strategic focus. The role requires strong organisational, communication, and time management skills, as well as discretion and professionalism in handling confidential information.

Key Responsibilities:

Diary & Calendar Management

Coordinate and manage the MD’s calendar, scheduling meetings, calls, and internal/external appointments across time zones.
Inbox & Communication Support

Monitor and manage the MD’s email inbox as needed—filtering, prioritizing, drafting responses, and flagging critical items.
Meeting Coordination & Documentation

Arrange virtual meetings, prepare agendas, take minutes, and follow up on action items with internal and external stakeholders.
Project & Task Management

Track deliverables, manage to-do lists, and help coordinate strategic initiatives led by the MD.
Travel Planning & Logistics

Arrange complex travel itineraries, bookings, and expense reporting (when applicable).
Document Preparation & Research

Assist with preparing presentations, briefing materials, and conducting background research on key topics, clients, or partners.
Stakeholder Liaison

Serve as a point of contact for internal teams, clients, and partners on behalf of the MD, ensuring timely and professional communication. Organise calendar and act as a gatekeeper to the Managing Director

Requirements

Skills & Competencies:

Strong organisational and time-management skills
Excellent written and verbal communication
High attention to detail and discretion with sensitive information
Tech-savvy; proficiency in MS Office/Google Workspace, Zoom/Teams, and task management tools (e.g., Hubspot, Linkedin, Zoho)
Proactive, self-motivated, and adaptable to changing priorities
Experience supporting executive-level leadership preferred

Ideal Candidate Profile:

3+ years in an administrative, EA/PA, or virtual support role
Experience working with C-suite executives or in a fast-paced, high-growth business
Comfortable working across global time zones and managing competing demands
Ability to anticipate needs and operate with a solution-focused mindset

Required profile