Offer summary

Qualifications:

Strong organizational skills with keen attention to detail., Ability to handle multiple tasks and meet deadlines in a fast-paced environment., Excellent written and verbal communication skills., Proficiency in Buildertrend and Microsoft Excel is required..

Key responsibilities:

Request and apply for all necessary building permits to support project timelines.

Generate and manage Purchase Orders for vendors and subcontractors.

Upload all required documentation into internal software platforms for record-keeping.

Maintain and update project tracking sheets to reflect real-time project statuses.

Job description

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CPT-9021 Project Coordinator – Construction Administration

REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior/Senior Level
MIN. HOURS/WEEK: 40 hours/week
SHIFT TIME ZONE: CST
SHIFT HOURS: between 7 am to 5 pm
SHIFT DAYS: Monday to Friday
Number of VAs: 1

GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A

The Project Coordinator will play a vital role in supporting construction operations through effective document management, permit acquisition, purchase order processing, and communication. This individual will ensure seamless coordination between the office and field teams, contributing to efficient project execution and compliance.

RESPONSIBILITIES:

Request and apply for all necessary building permits to support project timelines.
Generate and manage Purchase Orders for vendors and subcontractors.
Upload all required documentation into internal software platforms to ensure field access and record-keeping.
Enter warranty information into systems accurately and promptly.
Maintain and update project tracking sheets to reflect real-time project statuses.
Manage daily email communications related to project updates, vendor coordination, and permit status.
Ensure accurate data entry and document organization within Buildertrend and formerly used systems such as SharePoint.
Work full-time hours within a typical shift of 7:00 AM – 4:00 PM or 8:00 AM – 5:00 PM.

QUALIFICATIONS:

Strong organizational skills with keen attention to detail.
Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.