Project Administrator

📋 Keep Construction Moving - Join Dali.Build as a Project Administrator!

Position: Project Administrator

Company: Dali.Build

Compensation: $40,000 per year

Industry: Residential Construction

Location: Tampa Bay Area, FL

Job Overview

DaliBuild is hiring a motivated and detail-oriented Administrator to support our residential construction operations. This essential role ensures smooth project execution by managing documentation, coordinating schedules, processing jobsite data, and keeping our office and field teams connected. Ideal candidates have prior experience in a construction or field-service environment and are ready to grow with a company where no job is the same and innovation is at the forefront. If you're highly organized, tech-savvy, and eager to play a pivotal role in project delivery, we want to hear from you.

Who We Are

Dali.Build is a forward-thinking residential construction firm based in the Tampa Bay area, committed to redefining what it means to build homes. Whether managing new construction or complex remodels, we focus on quality, client service, and smart building practices. As we grow, we continue to invest in great people who want to build long-term careers with a team that values collaboration, technology, and excellence.

Key Responsibilities

• Reception/Incoming Phone Calls
• Support Project Managers with scheduling, document control, and vendor coordination
• Permitting Coordinator - Oversee permitting operations and train future hires
• Permit timelines
• Maintain digital filing systems for drawings, RFIs, warranties, COIs, and material receipts
• Prepare and submit subcontractor payment requests and expense reports
• Monitor and update project management software (Zoho Projects or similar)
• Help coordinate change orders, meeting agendas, and internal reporting
• Order safety gear, office supplies, or project-specific materials as needed
• Communicate effectively with internal teams, clients, and vendors
• Provide daily administrative support and maintain a clean digital office environment
• Occasionally assist with light logistics or field reporting tasks
• Prepare and submit permit applications to local municipalities for residential construction projects.
• Track and manage the permit process from application to approval.
• Communicate with city/county planning departments, inspectors, and other regulatory agencies.
• Coordinate revisions, resubmittals, or corrections as needed.
• Maintain accurate records of all permit documentation and statuses.
• Advise internal project teams (designers, architects, project managers) on permitting timelines and requirements.
• Stay current with changes in local permitting regulations, building codes, and zoning laws.
• Ensure compliance with HOA and neighborhood-specific guidelines, if applicable.
• Support legal and environmental review processes when needed.
• Update all licensing and insurance information with surrounding municipalities.
• Excellent time management skills will be necessary to hit target deadlines
  
  

Qualifications

• 2+ years of experience in an administrative role, ideally within construction or field services, with permitting and accounting experience
• Strong organizational and multitasking skills in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Zoho or similar PM tools a plus
• Quickbook Experience
• Familiarity with construction terms, workflows, and documentation preferred
• Excellent written and verbal communication skills
• Ability to work independently, prioritize, and meet deadlines
• Willingness to learn and adapt to company systems and culture
• Reliable transportation
• Experience with permitting software (e.g., ePlans, ProjectDox, Accela).
• Familiarity with reading architectural and site plans.
• Effective communication and negotiation skills with government agencies.
• Detail-oriented and highly organized.
• Ability to manage multiple permit applications simultaneously.
• Background in construction, urban planning, architecture, or public administration is often preferred.
  
  

Benefits

• Bi-Weekly Pay Cycle
• Tech Package Provided (Laptop/Desktop)
• Holiday Time Off (Christmas, Thanksgiving, New Year's, 4th of July)
• Career Growth Opportunities with training and mentorship
  
  

Work Schedule

• Full-Time - Monday to Friday, 8am - 4pm
  
  

Work Location

• Tampa Bay Area, FL - In-office with some remote flexibility depending on performance
  
  

Equal Employment Opportunity

DaliBuild values each team member and fosters a collaborative, respectful workplace. We're proud to be an equal opportunity employer committed to diversity and inclusion in all aspects of employment.

Looking for a long-term career where your organizational skills are appreciated and your growth is supported? Apply today and become a vital part of the DaliBuild success story!