Foundation Administrator

Help at Home is the leading national provider of in-home personal care services, where our mission is to enable individuals to live with independence and dignity at home. Our team supports 66,000 clients monthly with the help of 53,000 compassionate caregivers across 12 states. We’re looking for people who care about others, who are willing to listen, lean in and make impactful change. Each role at Help at Home can have a positive impact in supporting our caregivers and clients. If you are someone who leads with passion and integrity and are looking to join a rapidly growing, industry leading team, Help at Home may be a good fit for you.

Job Summary:
Join a mission-driven team making a meaningful impact in communities across the country. The Help at Home Community Foundation is seeking a dynamic and detail-oriented Foundation Administrator to help power our day-to-day operations and drive our mission forward.
In this vital role, you’ll wear many hats—coordinating programs, supporting fundraising efforts, managing donor engagement, and handling grant submissions and tracking. You’ll also help bring our community outreach events to life and ensure every aspect of our work runs smoothly and efficiently.
We’re looking for someone who is not only highly organized and proactive but also deeply passionate about creating positive change. If you're a self-starter with a heart for service and a knack for keeping things on track, we’d love to hear from you.

*This is a REMOTE position.

 Essential Duties and Responsibilities:

• Maintain calendars, schedules, and meeting logistics for the Foundation leadership team, ensuring timely and organized communication.
• Assist in preparing documents, presentations, reports, and minutes for Foundation meetings, events, and donor interactions.
• Organize internal systems (digital and physical) to maintain efficient record-keeping of Foundation activities, grants, and donor relationships.
• Provide day-to-day administrative support as needed for Foundation leadership and cross-functional teams.

• Assist with donor communications, including acknowledgments, follow-ups, and engagement tracking.
• Help with the creation and distribution of fundraising materials, including proposals, sponsorship packets, and donor communications.
• Coordinate logistics for fundraising campaigns, events, and donor stewardship activities.
• Manage donor databases and CRM tools, ensuring accurate tracking and timely communication.

• Assist in identifying grant opportunities, preparing applications, and managing submission deadlines.
• Track and report on grants, helping to ensure timely and accurate grant reporting and Compliance.
• Maintain a database for grants, including application status and follow-up communications.

• Help coordinate volunteer opportunities, community outreach events, and partnerships.
• Track metrics, feedback, and progress on community engagement activities.
• Support Foundation’s visibility through social media or public relations efforts, as needed.

• Highly organized, detail-oriented, and able to manage competing priorities with minimal supervision.
• Excellent communication skills (both written and verbal), including drafting donor correspondence and preparing meeting documents.
• Proficiency in Microsoft Office, and CRM/donor management platforms (e.g., Donor Perfect, Submittable, other CRMs etc.).
• A passion for supporting healthcare, home care, and community-focused initiatives.
• Preferred, but not required:
  • Experience in grant writing, fundraising strategy, or donor management.
  • Familiarity with home care, healthcare, or public health nonprofit environments.
  • Experience using project management software to manage workflows and deadlines.

Education and Experience:

• Associate’s degree in nonprofit management, business administration, communications, or related field. Bachelor's degree preferred.
• Three (3) or more years of experience in nonprofit administration, executive support, development, or program coordination.
• Preferred, but not required:
  • Experience in grant writing, fundraising strategy, or donor management.
  • Familiarity with home care, healthcare, or public health nonprofit environments.
  • Experience using project management software to manage workflows and deadlines.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer

Salary Range:
$45,000 - $60,000

Benefits:

• Direct deposit
• Healthcare, dental, and vision insurance
• Paid time off and parental leave
• 401k
• Ongoing, in-depth training opportunities
• Meaningful work with clients who need your help
• Career growth and experience with an industry leader with 40+years of history in a high-demand field

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Help At Home is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

Data Security and Privacy Statement

At Help at Home, we prioritize protecting your personal information during the hiring process. We comply with all relevant data privacy regulations, including HIPAA and SOX where applicable. Your data will only be used to assess your employment suitability and won't be shared with unauthorized parties.

We use strong security measures to protect your information from unauthorized access or disclosure. By submitting your application, you consent to this process. You can access, modify, or request deletion of your data by contacting us.

Employees must adhere to our data protection policies and legal requirements to safeguard sensitive information.