Project Coordinator - Remote

Who You Are

How You’ll Make an Impact

Duties and Responsibilities

• Staff Scheduling:
  • Track staff availability and maintain accurate schedules.
  • Prepare and distribute bi-weekly work schedules and daily staffing plans for the watercraft inspection station and 6 seal check stations with varying operational hours.
  • Ensure schedules comply with meal and rest break regulations and maintain consistent customer-facing staffing throughout all shifts.
• Field Operations Support:
  • Serve as the first point of contact for field staff inquiries regarding shifts, scheduling conflicts, and time-off requests.
  • Coordinate travel logistics of team members as needed.
  • Assist with coordinating and resolving field supply and recourse needs that may come up throughout the program.
• Administrative Duties:
  • Review and process timesheets and expense reports, with a focus on accuracy and timeliness (especially on Mondays).
  • Maintain a current roster of all program employees.

Minimum Qualifications

• Bachelor’s degree from an accredited institution.
• 5+ years of experience
• Demonstrated attention to detail and ability to manage complex, evolving logistics.
• Experience scheduling shift-based workforces, preferably without specialized scheduling software.
  • Must be proficient in Microsoft Excel and capable of building or adapting tools as needed for scheduling and tracking.
• Comfortable working in a high-paced, often chaotic environment with a calm, solution-oriented approach.
• Strong communication and interpersonal skills – able to build rapport with remote field teams and troubleshoot issues quickly.
• Proven ability to bring order to ambiguity and adapt to changing circumstances on short notice.
• Ability to be available at night and on weekends to help answer calls, organize incoming data or resolve late-hour schedule changes. 

Preferred Qualifications

• Prior experience in operations coordination, field program support, or logistics management.
• Background in customer service or public-facing work environments is a plus.
• Familiarity with government agency work or water resource programs is helpful but not required.

• *Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.

Working Conditions
Environment

• This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.

Physical Requirements

• Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.
• Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.
• Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.