Staff Accountant at Clean Air Task Force

Position Title: Staff Accountant

Reports to: Manager, Accounting

Type: Full-time

Location: Remote, within the U.S.

ABOUT CATF

Clean Air Task Force (CATF) is a nonprofit organization working to safeguard against the worst impacts of climate change by catalyzing the rapid global development and deployment of low-carbon energy and other climate-protecting technologies. This is accomplished through research and analysis, public advocacy leadership, and partnership with the private sector. CATF is highly respected for its deep expertise and research on energy and industrial systems and potential strategies, technologies, and policies that can radically shrink their impact on the planet’s atmosphere. Our team of experts and advocates (and global network of subject matter experts and civil society partners) put this research and knowledge into action by designing and enacting public policies that drive toward zero emissions. We also support policies and work directly with private industry to innovate in technology to make the path to zero emissions swift and affordable. CATF has offices in Boston, Washington D.C., and Brussels, with staff working virtually around the world.

ROLE

The Staff Accountant will be responsible for supporting the accounting team by properly administrating CATF’s accounting procedures and policies. The ideal candidate must have the initiative to move tasks forward independently, keep track of external or self-imposed deadlines, clearly communicate the needs of assignments to others, circle back with reminders, and engage in closed-loop communications when a task is completed.

Key Functions and Responsibilities:

Payroll Administration

• Prepare and process semi-monthly and biweekly payrolls. Thoroughly review and reconcile all payroll changes and figures, ensuring compliance with deadlines and company policy. Work directly with ADP to resolve any issues.
• Serve as the primary payroll customer service contact for all CATF staff. Promptly address all questions and concerns, while maintaining confidentiality.
• Handle all 401k administration: including submitting all contributions, maintaining employee records and documentation, and ensuring compliance with annual limits and loan repayments.

Timekeeping Administration

• Handle all administration and oversight of the company’s timekeeping software (T-Sheets).
• Work directly with staff to ensure PTO and lobbying hours are accurately recorded.
• Set up accounts for new staff and provide training.
• Utilize T-Sheets reporting to build monthly / quarterly lobbying reports.

Expense Reporting Administration

• Serve as the primary internal customer service contact for the Concur and Zoho platforms.
• Work directly with staff to ensure all expense reports are completed on-time, accurately, and in compliance with company policy. Assist employees with resolving all noncompliance issues.
• Handle all administration and oversight of user accounts and platform access for expense reporting.

General Accounting Support

• Journal Entries and Reconciliation: Assist in month-end closing by preparing journal entries and reconciling financial statements.
• Send company-wide emails reminding staff of expense reporting and timekeeping deadlines.
• Maintain numerous listings and ledgers, ensuring they are always up to date.
• Assist the Accounting Director with year-end and audit activities and supporting schedules.
• Employee Onboarding & Offboarding: Assist with accounting tasks related to new hires and employee terminations (offboarding).
• Attend all in-person Operations and all-staff retreats.
• Ad-Hoc Accounting Tasks: Provide general assistance with various accounting tasks as needed.

Skills/Qualifications:

• 2+ years of related accounting / payroll experience required
• Bachelor’s degree in accounting or related topic preferred
• Excellent communication and customer service skills
• Knowledge of general accounting principles, practices, and procedures
• Excellent organizational skills, including time management, attention to detail, and ability to meet deadlines consistently
• Able to maintain confidentiality
• Skill in performing detailed numerical computations
• Experience with preparing detailed reports on a timely basis
• Requires proficiency in using Office 365/Microsoft suite of applications, Outlook, Word, Excel, PowerPoint, Teams, and online document sharing and calendaring
• Ability to stay focused and communicative in a fully remote environment
• Must be a reliable team player who produces accurate and complete work
• Nonprofit administration experience preferred
• Sage experience preferred
• Concur experience preferred
• ADP experience preferred

Compensation and Location:

This is a full-time remote position with a location flexible within the United States. CATF offers an excellent benefits package and an annual salary range of $73,024 - $80,000, depending on experience. Details about the benefits package are available on the Careers page of our website.

CATF provides equal employment opportunities