Virtual Assistant (Part-Time)

This is a remote position.

We are seeking a detail-oriented and highly organized Administrative Assistant to support our operations team with key responsibilities in market reporting, invoice preparation, and potentially email management. This is a remote role suited for a proactive individual who enjoys working with data, has strong documentation skills, and possesses the flexibility to grow into additional responsibilities over time.

The ideal candidate will have a sharp eye for detail, excellent written communication skills, and the ability to present market data clearly and professionally. This position is ideal for someone with experience in administrative support, data compilation, and document creation who thrives in a structured, process-driven work environment.

Requirements

Key Responsibilities

1. Market Report Creation (Primary Responsibility)

• Conduct online research to gather information on market trends, competitor activities, pricing benchmarks, and industry developments.
  

• Analyze and synthesize data into structured market reports based on internal templates or specific requirements.
  

• Present findings in a clear, professional, and concise manner using tools such as Microsoft Word and Excel.
  

• Ensure all reports are accurate, well-organized, and visually consistent with brand guidelines.
  

• Deliver reports on a recurring schedule (weekly, bi-weekly, or monthly) and assist with ad hoc reporting needs.
  

2. Invoice Preparation (Secondary Responsibility)

• Create Word-based invoices using internal templates or customized layouts based on client preferences.
  

• Input billing data accurately, including client details, services rendered, and payment terms.
  

• Ensure that invoices are free of errors, formatted consistently, and submitted within agreed timelines.
  

• Collaborate with the operations or finance team to reconcile any discrepancies or clarify billing details.
  

• Maintain an organized filing system of invoices for easy tracking and historical reference.
  

3. (Future) Email Management (Optional/Planned)

• As the role evolves, assist in managing a shared email inbox.
  

• Sort, tag, and categorize incoming emails to ensure that high-priority messages are promptly addressed.
  

• Draft, send, and follow up on professional emails under the direction of senior team members.
  

• Maintain consistent email communication etiquette and tone in line with company standards.
  

• Escalate time-sensitive issues or queries to appropriate team members.
  

Qualifications

Required:

• Proven experience in administrative support, report writing, or document preparation.
  

• Proficiency in Microsoft Word and Excel (advanced formatting and data organization skills are a must).
  

• Strong research and analytical skills – ability to distill large volumes of information into digestible insights.
  

• Excellent written English – grammar, spelling, and formatting must be top-notch.
  

• High attention to detail and accuracy.
  

• Ability to manage time effectively and meet strict deadlines with minimal supervision.
  

• Reliable internet connection and a quiet work environment suitable for remote work.
  

Preferred (but not required):

• Background in business, economics, research, or a related field.
  

• Experience handling client invoicing or document-based billing.
  

• Familiarity with online research tools and platforms (Google Search, LinkedIn, industry databases).
  

• Prior remote work or BPO/outsourcing experience.
  

• Experience with email management or CRM tools (e.g., Gmail, Outlook, HubSpot, etc.).
  

Soft Skills

• Strong organizational and multitasking abilities
  

• Independent and self-motivated, yet collaborative when needed
  

• Excellent communication skills and a service-oriented mindset
  

• Flexible and open to learning new tools and processes
  

• Commitment to confidentiality and data integrity