Offer summary

Qualifications:

Working knowledge of Microsoft Office (Excel, PPT) and Google Suite (Drive, Sheets, Slides) is essential., Experience with Slack for communication and Asana for project management is preferred, but training is available., A minimum of 3-5 years of relevant operations support experience is required., Strong analytical and detail-oriented skills are necessary for this role..

Key responsibilities:

Manage calendar and schedule various types of meetings for team members.

Provide administrative support to executives and assist with miscellaneous research and procurement.

Coordinate logistics for events and manage client experience initiatives.

Proofread and update content for websites and assist with asset creation in Canva.

Job description

We are seeking a highly analytical and detail-oriented Virtual Assistant to support our growing team in Digital Advertising! This role will be responsible for providing high-level admin support to cross-functional teams.

Key Duties and Responsibilities:

Calendar/Schedule Management
- Schedule and organize various types of meetings for Ryan, including but not limited to: Coffee meetups, Quick connects, Podcast pre-calls, Podcast recordings, Client meetings, and Internal team meetings
- Ensure all meetings are confirmed and reminders are set.
- Coordinate with participants to find mutually available times.
- Manage the calendar(s) to avoid conflicts and optimize schedules.
- Setting up Zoom meetings and formatting of calls
- Schedule/calendar management for Courageous internal and external meetings
Admin Support
- Admin support as needed for various executives
- Misc. Research (address lookups, project based inquiries, etc.)
- Item procurement: internal and misc. client needs
  - Book Ordering
- File Management
- Weekly call with Team
- Client Experience (client gifting, project kick offs, etc.)
- Invoice support - assistance managing accounts payable/accounts receivable
Event Management
- Planning, prep, logistics for Courage Week (One off projects)
- Outreach to organizations and events for speaking opportunities
- Content/Website
Proofreading support: emails, documents, creative pieces
- Updates to websites
- Keynote editing and proofreading for various client and internal projects
- Asset creation in Canva
- Keynote/Speaking Outreach

Requirements/Qualifications:

Working knowledge of Microsoft Office (Excel, PPT) and Google Suite (Google Drive, Sheets, Slides)
Use of Slack for ongoing communication and Asana for Project Management (can train if no prior experience)
With at least 3-5 years of relevant operations support experience

Required profile