Offer summary

Qualifications:

Fluent in English with strong communication skills., Detail-oriented with the ability to spot discrepancies in invoices., Organized and capable of managing multiple email inboxes effectively., Experience in Accounts Payable or similar roles is preferred but not required..

Key responsibilities:

Process invoices using Stampli and ensure proper coding for approval routing.

Communicate with vendors and facility staff regarding billing discrepancies and payment status.

Reconcile vendor statements and maintain clear records of invoice issues.

Post autopay and credit card transactions accurately in the system.

Job description

This is a remote position.

Accounts Payable Specialist

Join a dynamic, fast-growing operator of nursing home facilities as they build an in-house Accounts Payable team! With 18 facilities across Virginia, this organization is forming a new AP department to streamline invoice processing, vendor coordination, and financial accuracy. If you're organized, detail-driven, and confident communicating in English, this is a fantastic opportunity to help shape a brand-new function from the ground up.

What You'll Do:

Process invoices using Stampli and ensure proper coding for automated approval routing.
Transfer approved invoices from Stampli to Intacct with proper review.
Communicate with vendors and facility staff via email and phone regarding billing discrepancies, payment status, invoice receipt, and general invoice-related questions.
Post autopay and credit card transactions and mark them appropriately in the system.
Reconcile vendor statements by comparing internal records to open balances.
Review and organize emails daily across multiple facility inboxes.
Handle rejected invoices by identifying and correcting coding or approval errors, and maintain clear records with consistent follow-up on unresolved issues.

Who You'll Work With:

Be a core part of a newly created Accounts Payable team, directly supporting the smooth financial operations of 18 nursing home facilities. You’ll collaborate closely with vendors, internal facility staff, and a leadership team that values process, precision, and strong communication.

Who We're Looking For:

Clear Communicator: Speaks and writes English fluently, with the ability to clearly explain issues and professionally engage both vendors and internal teams to resolve problems. Comfortable holding confident, productive conversations when needed.
Detail-Oriented: Able to spot discrepancies and ensure accuracy in invoice entries and payment tracking.
Organized: Comfortable managing multiple email inboxes and prioritizing follow-ups and tasks.
Reliable: Consistently shows up, follows processes, and asks questions when needed to avoid errors.
Adaptable: Willing to learn new systems and adjust to evolving workflows during the in-house transition.
Experience: Experienced in Accounts Payable or similar is preferred but not required.

Why Join Us?

Impact: Help build and shape a brand-new AP team from the ground up, ensuring financial clarity and operational success.
Culture: Join a process-driven environment that values structure, accountability, and clear communication.
Benefits:
- Enjoy preset salary growth and weekly salary payments.
- 100% work-from-home flexibility.