Virtual Assistant / Executive Admin

I’m helping Fulton Painting find a top candidate to join their team full-time for the role of Virtual Assistant / Executive Admin.

This is a cool job because you'll streamline operations and ensure client satisfaction for a growing painting company.

Compensation:

USD 800 - 1.1K/month.

Location:

Remote (anywhere).

Mission of Fulton Painting:

"Our mission is provide easy home painting experiences to our customers while providing great results.”

What makes you a strong candidate:

• You are proficient in Google Workspace, internal coordination, Microsoft Excel, and Microsoft Outlook.
• English - Fully fluent.

Responsibilities and more:

We’re looking for a highly organized, self-driven Virtual Assistant who can take the lead in managing phone calls, client scheduling, and internal coordination. This role is ideal for someone who is proactive, detail-oriented, and communicates clearly and confidently in English.

Key Responsibilities:

• Answer and return phone calls from clients (English only).
• Manage and confirm appointments using Outlook or similar tools.
• Coordinate between clients, team members, and owner (Joe).
• Keep records organized and update project notes as needed.
• Assist with occasional data entry and email management.
• Follow up with leads or customers as needed.

Requirements:

• Fluent English (written and spoken) – confident on phone.
• Strong organization and time management skills.
• Reliable internet connection and quiet work environment.
• Familiarity with basic tools: Google Workspace, Outlook, Excel.
• Bonus if familiar with CRMs, Zapier, QuickBooks, or job scheduling tools.

Work Hours:

• Full-time (35–40 hrs/week).
• Monday to Friday, working hours mostly aligned with Central Time (CST).

Pay:

• $800-$1,100/month to start, depending on experience.
• Room for growth based on performance.

Perks:

• Long-term role with a growing U.S.-based business.
• Paid time off after trial period.
• Room to grow into operations or executive assistant roles.
• Supportive work culture, we’re serious about results but keep things human.