Offer summary

Qualifications:

1+ years of experience as an Executive Assistant, Personal Assistant, or Virtual Assistant supporting a C-level executive., Fluent in English (C1 or higher) with advanced skills in Google Workspace, Slack, and Zoom., Familiarity with task management tools like ClickUp and basic knowledge of QuickBooks is a plus., Bachelor’s degree preferred but not required..

Key responsibilities:

Manage and optimize the CEO’s calendar, balancing business and personal commitments.

Organize communication channels like Slack and inboxes to enhance focus and productivity.

Handle travel arrangements, event planning, and personal logistics for the CEO.

Coordinate with vendors for home maintenance and support financial tracking and reminders.

Job description

Are you highly organized, emotionally intelligent, and great at keeping things running behind the scenes?

Do you thrive supporting visionary leaders and balancing life + business with grace and precision?

If you’re calm under pressure, detail-obsessed, and love helping someone else shine, you might be the perfect fit.

What You’ll Do

You’ll be the anchor behind the CEO’s productivity by managing her time, streamlining priorities, and keeping life logistics on point.

Executive Support

Coordinate and optimize the CEO’s calendar, balancing business and family life
Monitor and organize Slack, inboxes, and task tools to reduce noise and protect focus
Ensure follow-ups are completed and next steps are always clear

Personal + Life Logistics

Manage travel bookings, event planning, and online orders
Coordinate home maintenance and vendors (grooming, car wash, repairs, etc.)
Support with financial tracking and reminders

Who You Are

✅ Organized & Proactive – You love structure and anticipate needs

✅ Discreet & Trustworthy – You handle sensitive info with care

✅ People-Savvy – You know how to communicate clearly, kindly, and directly

✅ Fast-Moving – You thrive in dynamic, ever-shifting environments

✅ Emotionally Intelligent – You intuit when to act, when to wait, and how to support deeply

What You’ll Bring

🔹 1+ years as an EA, PA, or VA supporting a C-level executive

🔹 Fluent English (C1 or higher)

🔹 Advanced skills in Google Workspace, Slack, and Zoom

🔹 Familiarity with ClickUp (or similar task managers)

🔹 Bonus Points: Basic QuickBooks and financial coordination, and/or Marketing experience.

🔹 Advanced research & vendor sourcing experience

🔹 Bachelor’s degree preferred (not required)

Who You’ll Work With

CEO – Daily check-ins, scheduling, task reviews
Team Leads – Coordinating deliverables and follow-up
Bookkeeper – Monthly expense tracking and coordination
Vendors – Booking travel, managing household services, scheduling podcast appearances

🎁 Perks of the Job

🏡 100% remote. preferably based in Colombia or LATAM

💸 Competitive Salary – USD $1,200–$1,600/month

🕶 Unlimited paid time off – because life outside of work matters.

🇺🇸 All U.S. holidays off – plus flexible hours.

📈 Growth-Focused – We invest in professional development.

🎉 Culture of Celebration – We recognize and reward great work.

🚀 Make a Real Impact – Be a key player in our agency’s growth.

KPIs You’ll Be Measured On