Offer summary

Qualifications:

2+ years of experience as an Executive Assistant or in a similar administrative role., Excellent written and verbal communication skills., Strong organizational and time management abilities., Proficiency in Google Workspace, Microsoft Office, and project management tools..

Key responsibilities:

Manage calendars, schedule meetings, and coordinate appointments for executives and team members.

Organize travel arrangements, prepare itineraries, and handle expense reports.

Assist with email management, communication follow-ups, and inbox organization.

Prepare meeting agendas, take minutes, and summarize action items.

Job description

Why Join Us:
Join the vibrant unicorn community at Assistantly, where you’ll have the chance to unlock your potential for meaningful career advancement and personal development. Enjoy competitive compensation and a supportive environment designed for your success.

Role Overview:
We are looking for a skilled Executive Assistant in Latin America to provide high-level administrative support for our executives and team. If you're detail-oriented, proactive, and thrive in a fast-paced work environment, we’d love to consider you for this exciting opportunity to be a part of our team.

What You’ll Do:

Manage calendars, schedule meetings, and coordinate appointments for our executives and team members.
Organize travel arrangements, prepare itineraries, and handle expense reports.
Handle confidential information with discretion and professionalism.
Assist with email management, communication follow-ups, and inbox organization.
Support project coordination and task tracking across departments.
Prepare meeting agendas, take minutes, and summarize action items.
Conduct online research and prepare reports or documents as needed.
Provide general administrative support to executive leadership and internal teams.

Requirements

2+ years of experience as an Executive Assistant or similar administrative role.
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Tech-savvy with proficiency in Google Workspace, Microsoft Office, and task/project management tools.
Self-starter who is resourceful, adaptable, and able to work independently.
Experience working in dynamic environments preferred.

Tools You’ll Use:

Calendars & Documents: Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite
Communication: Slack, Zoom, Microsoft Teams (or similar)
Task & Project Management: Asana, Trello, ClickUp, Monday.com (or similar)
Email Management: Gmail, Outlook
CRMs: HubSpot, Salesforce, Zoho, Pipedrive (or similar)