Property Management Assistant

Schedule:

• Full-time (40 hours/week)
  
• 9 AM to 6 PM Monday to Friday
  

Client Timezone: Central Time (US)

Client Overview

Join a growing property management company in the Chicago metropolitan area that’s revolutionizing their customer service approach through digital transformation. This established business manages multiple properties and is expanding their remote operations to provide superior service to their tenants and property owners. They’re leveraging modern communication technologies to create an efficient and responsive property management experience.

Job Description

Take on an exciting role as a virtual property management assistant where you’ll be the primary point of contact for current and prospective tenants. Using modern VOIP technology and communication tools, you’ll manage incoming inquiries, coordinate property-related communications, and ensure exceptional customer service. This position offers the perfect blend of customer service and property management, with opportunities to grow as the company expands its operations.

Responsibilities

• Handle incoming calls and messages through advanced VOIP system
  
• Respond professionally to tenant and prospect inquiries
  
• Manage initial rental property information requests
  
• Process and coordinate maintenance communications
  
• Document all interactions in the property management system
  
• Follow up with tenants regarding various property matters
  
• Maintain detailed communication records
  
• Coordinate with the property management team
  
• Handle time-sensitive communications
  
• Assist with tenant relationship management
  

• Native-level English speaking and writing abilities
  
• Professional phone etiquette and customer service mindset
  
• Experience with VOIP systems and digital communication tools
  
• Strong problem-solving and documentation skills
  
• Ability to maintain professional composure in all situations
  
• Basic understanding of property management concepts
  
• Reliable internet connection and quiet work environment
  
• Excellent organizational and time management skills
  
• Ability to work independently while following established protocols
  
• Strong attention to detail and follow-through abilities