Offer summary

Qualifications:

High school diploma required; bachelor's degree in business management or marketing preferred., Bilingual in English and Spanish with advanced communication skills., Proven experience as an administrative assistant, personal assistant, or virtual assistant is desired., Proficient in Microsoft 365 and collaboration tools like Microsoft Teams and Slack..

Key responsibilities:

Manage administrative tasks including data entry, email management, and document preparation.

Assist with scheduling appointments, organizing calendars, and booking travel arrangements for marketing events.

Coordinate internal and external communications with stakeholders via collaboration platforms.

Respond to customer inquiries and ensure satisfaction through timely follow-up.

Job description

Who we are:

We are a full-Service agency & content Studio helping companies to thrive through strategy, creative, technology services, and human talent.

Job purpose:

We are looking for a proactive and detail-oriented Marketing Virtual Assistant to support our marketing initiatives and team coordination. This is a part-time, remote position ideal for someone who is tech-savvy, communicates clearly in English, and is comfortable working with digital tools in a collaborative environment.

Job details:

Location: 100% Remote – from Costa Rica, Nicaragua, Mexico, Argentina or Colombia.
Contract Type: Part-time (80 hours per month) – Contractor Agreement.
Schedule: Monday to Friday, from 8:00 a.m. to 12:00 p.m. (Central Time). Final schedule to be confirmed.
Language Proficiency: Spanish: Advanced / Intermediate to advanced English (required).
Availability: Immediate start required

Key Responsibilities:

Manage administrative tasks: Provide administrative support including data entry, email management, and preparing documents.
Coordinate schedules: Assist with scheduling appointments, organizing calendars, and booking travel arrangements related to Marketing Events.
Assist with vendor coordination, registration setup, and related tasks as needed.
Email Management: Organizing and responding to marketing-related communications.
Internal/External Communication: Coordinating with stakeholders via collaboration platforms (e.g., Microsoft Teams, Slack).
Support customer service: Respond to customer inquiries and ensure customer satisfaction through timely follow-up.

Required Academic Background:

Educational background. A high school diploma is required; a bachelor's degree in business management or marketing is preferred.

Required Skills and Experience:

Bilingual in English and Spanish.
Work experience: Proven experience as an administrative assistant, personal assistant, or virtual assistant is desired.
Comfortable working with Microsoft 365, including Outlook, Word, Excel, SharePoint, and PowerPoint.
Experience using collaboration tools such as Microsoft Teams and Slack.
Soft Skills:
- Detail-oriented and highly organized.
- Proactive communicator with strong follow-through.
- Adaptability. Ability to work independently in a remote work environment while multitasking.
- Strong time management and multitasking abilities.

Preferred (Nice to Have)

Digital marketing certifications are a plus (e.g., HubSpot Inbound, Meta Blueprint, Google Ads).
Experience with Marketing Campaigns Management using platforms such as Mailchimp, HubSpot, or ActiveCampaign.
Experience on Marketing Content Coordination
Event management platforms (e.g., Zoom, Hopin, Eventbrite).
Basic design or content creation skills using tools like Canva or Adobe Express.

How to apply:

If you are excited about creating impactful solutions and working with a passionate team, please should complete the following application requirements: