Offer summary

Qualifications:

Proven experience as a project coordinator in a marketing or related role., Advanced interpersonal and communication skills for effective relationship building., Exceptional organizational skills and attention to detail., Proficient in tools like Slack, Trello, Google Workspace, and Zoho..

Key responsibilities:

Facilitate seamless onboarding for new marketing clients to ensure clarity and alignment.

Collaborate with internal teams and clients to gather requirements and promote open communication.

Track project progress, address challenges, and keep stakeholders informed with updates.

Conduct post-project evaluations to identify strengths and areas for improvement.

Job description

About the job

Zap is on the hunt for a results-driven and dynamic Project Coordinator to power our Marketing team. In this pivotal role, you'll be the force behind our marketing and team initiatives, ensuring they are executed with precision, speed, and maximum impact—all while staying aligned with our strategic vision. You'll collaborate closely with internal teams, and drive project timelines and team deliverables to guarantee success at every turn. If you're ready to take ownership and make an impact, we want you on board!

Who are we?

Zap is a digital design and marketing agency based in Glasgow, Scotland. With over a decade of experience, we have been dedicated to helping businesses create stunning digital experiences. Our talented team combines innovation and industry expertise to deliver a complete package.

Requirements

What you’ll be up to:

Seamless Client Onboarding – Facilitate a smooth transition for new Marketing clients, ensuring clarity and alignment from the start.
Effective Collaboration – Work closely with internal teams and clients to collect requirements, promote transparent and open communication.
Proactive Project Oversight – Track team progress, swiftly address challenges, and keep stakeholders informed with timely updates.
Strategic Project & Resource Management – Optimise workflows and allocate resources effectively to drive efficiency and success.
Continuous Improvement – Conduct thorough post-project evaluations to pinpoint strengths and uncover areas for enhancement.

What we’re looking for:

Proven experience as a project coordinator in a marketing or related role.
Advanced Interpersonal and Communication Skills - Effectively convey information to build strong relationships both internally and with external stakeholders.
Exceptional organizational skills and attention to detail.
Ability to multitask and manage multiple projects simultaneously.
Proficient in Slack, Trello, Google Workspace and Zoho would be a great advantage.
Experience working in a collaborative team environment.

Benefits

Salary range is between £25.000-£30.000, negotiable and dependent on experience
Salary is competitive, negotiable and dependent on experience
Company Bonus 10% of salary once company goals are met or at the company’s discretion which has been paid the past 5 years in a row
Service Bonus of £1,000 per annum paid into your monthly salary up to 5 years / £5,000
We operate on a flexible hours system. That means that while your usual hours will be during normal business hours, you have plenty of flexibility within that. Want to take a long lunch break? No worries. Do your best work at 6 am? Go for it.
We’re a fully remote team, so no 8 am commutes into work
Work hard, play hard - we offer a minimum of 39 holidays a year (2 weeks of which can be taken over Christmas)
You’ll also get an extra day off for your birthday, so no awkward work birthday parties
We have a quarterly all-team meeting, which ends in a monthly all-team social
We supply any remote working tools and equipment you need
We are Best Place to Work Certified company
You’ll also get full private BUPA Healthcare & Dental coverage
You will have access to VIVUP - staff benefits & wellbeing platform
We’re a also pension-providing employer