Offer summary

Qualifications:

3–5 years of experience as an Executive Assistant or in a high-level operations role., Experience supporting C-level executives or founders is essential., Excellent written and verbal communication skills with a polished, professional tone., High proficiency in Google Workspace, ClickUp or Asana, and digital calendar tools..

Key responsibilities:

Manage the executive's calendar across multiple time zones and schedule meetings.

Track action items and key deliverables across teams to ensure accountability.

Organize digital files and create shared drive structures for easy access.

Prepare meeting agendas, take notes, and follow up on action items.

Job description

Work Arrangement: Fully Remote, PST or Overlapping PST Hours
Job Type: Full-time
Salary Range: Competitive, Commensurate with Experience
Work Schedule: 40 Hours/Week, Monday to Friday, 9:00 AM – 5:00 PM PST
Location: Remote
Holidays Observed: U.S. Holidays

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Client

The company is dedicated to increasing educational equity and empowering youth through community-driven programs. Founded in 2008 by three Oakland-native Black women, the company focuses on addressing barriers to academic success, such as chronic absenteeism, lack of mentorship, and limited access to mental health resources

Position Overview

We are seeking a highly capable Executive Assistant who can bring order, precision, and polish to the executive’s day-to-day. You will be the right hand to the founder—responsible for managing calendars, communications, task tracking, and operational execution with excellence.

This role is ideal for someone who thrives in fast-paced environments, loves systems and structure, and communicates with clarity and tact.

Key Responsibilities

Calendar & Communications Management

Own and maintain the executive’s calendar across multiple time zones
Schedule and confirm meetings, appointments, and internal check-ins
Draft, triage, and respond to emails with a consistent executive tone

Task & Project Management

Track action items and key deliverables across teams
Ensure accountability and timely follow-through on internal projects
Maintain ClickUp or Asana boards to keep all stakeholders aligned

Document & File Organization

Create and manage shared drive structures for seamless team access
Organize folders, files, and digital materials for easy retrieval and clean documentation

Meeting Support

Prepare agendas and materials ahead of meetings
Take high-quality meeting notes and follow up on action items

Operational & Administrative Support

Liaise with vendors and service providers as needed
Handle travel coordination and itinerary management when required
Refine SOPs, streamline workflows, and identify inefficiencies

Requirements

Must-Haves

3–5 years as an Executive Assistant or in a high-level ops role
Experience supporting C-level executives or founders
Excellent written and verbal communication skills
Executive presence with polished, professional tone
High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
Ability to handle sensitive information with discretion and urgency

Nice-to-Haves

Background in consulting, business operations, or systems building
Familiarity with fast-paced, remote-first teams
Strong formatting and document creation skills

Benefits

Why Join Us?

Make an Impact – Help shape executive operations and company strategy
Flexible Remote Work – Autonomy and structure in a remote-first environment
Growth-Focused Culture – High expectations with high support and opportunity
Competitive Pay – Aligned with experience, performance, and contribution
Long-Term Potential – Be part of a team where your growth is a priority