Associate, Accounts Payable and Invoicing

Job Title:

Job Description

Accounts payable associates review invoices for accuracy and ensure compliance with company policies before approving payment. The accounts payable (AP) department keeps the system running smoothly by managing invoices and paying vendors and suppliers. AP staff helps to process, track, and record payments in an accurate, efficient, and timely manner. The AP associate will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

Responsibilities

• Processing invoices
• Review and process invoices
• Reconciling vendor statements
• Assisting in audits
• Maintenance of accounting ledgers
• Reconciliation and verification of vendor transactions
• Reconciling bank statements
• Vendor relations
• Investigating and resolving outstanding creditor items
• Maintaining accurate and complete financial records
• Preparing accounts payable invoices
• Reconciling accounts and resolving payment discrepancies
• Setting invoices up for payment
• Review tax and withholding tax information applicable to invoice
• Prepare tax payments and endorse for special payments
• Accurate historical records maintenance
• Issues stop-payments or purchase order amendments
• Perform monthly reconciliations
• Preparing analysis of accounts
• Review and reconcile invoice Discrepancies/Exceptions
• Assist in month end preparation

Required skills and qualifications

• High school diploma or equivalent
• Understanding of basic principles of finance, accounting, and bookkeeping
• Superb time management skills and detail orientation
• Ability to maintain confidentiality of company and partner information
• Spanish and English required

Location:

Language Requirements:

Time Type:

If you are a California resident, by submitting your information, you acknowledge that you have read and have access to the Job Applicant Privacy Notice for California Residents