Transactions Coordinator

ROLE SUMMARY

ABOUT THE COMPANY

360 Home Offers simplifies the home-selling process, enabling homeowners to sell their properties quickly and receive cash without the hassle of traditional real estate transactions. By eliminating intermediaries like realtors, lenders, and inspectors, the company offers a straightforward, transparent service. Homeowners enjoy a clear, hassle-free experience from initial contact to closing, receiving fair cash offers based on comprehensive market analyses and tailored renovations.
 

ABOUT THE ROLE

This role plays a pivotal part in ensuring the smooth and efficient processing of real estate deals. As a Transactions Coordinator, you will oversee all phases of the transaction process, from contract signing through to closing, making sure every detail is handled promptly and accurately. Your focus on timelines, communication, and documentation will be key to keeping deals on track and supporting the company’s rapid transaction pace.

This position offers an exciting opportunity to deepen your expertise in real estate operations, work closely with a dynamic team, and be a critical part of a company that values efficiency, transparency, and growth.

This position is perfect for someone who:

✅ Loves organizing details and making sure everything runs smoothly behind the scenes.

✅ Stays calm under pressure and can juggle multiple deals and deadlines.

✅ Communicates clearly and confidently with buyers, sellers, and third-party partners.

✅ Enjoys solving problems quickly to keep transactions moving forward.

✅ Takes pride in accuracy, compliance, and thorough documentation.

✅ Wants to grow in a fast-paced real estate environment with lots of learning opportunities.

ROLE RESPONSIBILITIES

TRANSACTION COORDINATION

Ensure all real estate transactions progress smoothly from contract to close.

• Manage timelines for multiple deals, keeping track of key deadlines like inspections, appraisals, and closings.
• Prepare and review contracts, disclosures, and addendums to ensure accuracy.
• Coordinate communication between buyers, sellers, title companies, and internal teams.
• Track progress and update the CRM system with real-time transaction status.

DOCUMENT MANAGEMENT & COMPLIANCE

Keep transaction files complete, accurate, and compliant with legal and company standards.

• Collect, organize, and maintain all necessary documents for each deal.
• Review files regularly to ensure all required items are included before closing.
• Safeguard sensitive information and maintain confidentiality at all times.
• Address compliance issues proactively to avoid delays or errors.

CLIENT & PARTNER COMMUNICATION

Be the main point of contact to keep all parties informed and aligned.

• Provide regular updates to clients and partners throughout the transaction lifecycle.
• Respond promptly to questions or concerns via email, phone, or other channels.
• Coordinate with external partners (title companies, escrow officers, attorneys) to ensure smooth handoffs.
• Foster positive relationships that reflect the company’s commitment to excellent service.

PROCESS IMPROVEMENT & TEAM SUPPORT

Contribute to continuous improvement of transaction processes and team operations.

• Identify bottlenecks or challenges in the workflow and suggest improvements.
• Assist in developing and refining standard operating procedures (SOPs).
• Support other administrative or project-related tasks as needed to keep operations running smoothly.

Although the responsibilities outlined above will form the core focus of your role, please note that your hiring manager may assign additional relevant tasks as needed to align with the evolving objectives of your position and the overall goals of our business.

ROLE QUALIFICATIONS

REQUIRED QUALIFICATIONS

• Prior experience as an Project Coordinator, Project Manager, or Transactions Coordinator.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and ability to multitask in a fast-paced environment.
• Proficiency in Google Suite (Gmail, Google Drive, Docs, Sheets, Calendar, etc.).
• Experience using CRM systems (e.g., Salesforce, HubSpot, Podio).
• Ability to work independently and take initiative.
• Must own a computer with a high-quality webcam (relevant software and subscriptions provided).
• Excellent English verbal and written language proficiency (C1-C2 in CEFR Scale).
• Access to a quiet and presentable work area at home with reliable internet (50 Mbps or more).

PREFERRED ("NICE-TO-HAVE") QUALIFICATIONS

• Experience in real estate transactions or real estate operations.
• Background in business administration or project management.
• Familiarity with transaction management software or CRMs.
• Previous experience supporting C-level executives.
  

ROLE SPECIFICATIONS

• Base Salary: Q10,000 base salary.
• Role type: Full-time.
  
• Location: Guatemala (Remote - Work from home).
• Schedule: Monday to Friday: 8:00 AM - 5:00 PM ET.

RECRUITING PROCESS

• Application / Screening: When you apply for this position, we will ask you a short questionnaire to get to know you a little bit better and ask you for some additional inputs to see if you qualify for the position. In addition, we will ask you to complete a short psychometric evaluation and a short English proficiency assessment. The idea is to explore if this is a good fit before moving forward.

• Skills Assessment: You will be asked to complete a few exercises and/or projects designed to recreate the work tasks that you will be responsible for if you are given the role. This helps us gauge your skill level as well as give you a better idea of the required work.

• Skills Assessment Interview: This is a 60 min - 90 min conversation where we further test your skills, learn about your previous working experiences, and evaluate culture fit to the role and company.

• Hiring Manager Final Interview: This is a 30 min - 60 min conversation with the position’s Hiring Manager (and potentially a few company team members) to get to know you better and to set the expectations and vision for the role.

The entire process usually takes anywhere between 2-4 weeks to complete depending on the seniority of the position.

CONTACT US

If you have any questions or run into any complications while submitting your application, please reach out to:

carlos.escobar@trymeteor.com

+502 5389 9183