Offer summary

Qualifications:

Minimum of 3 years experience in an executive assistant or administrative role., Fluent in English and Spanish, both written and spoken., Strong organizational and time management skills with a proactive problem-solving attitude., Technical proficiency with tools like QuickBooks and familiarity with AI productivity tools..

Key responsibilities:

Manage executive calendars, appointments, and travel logistics.

Coordinate meetings, prepare agendas, and take meeting minutes.

Handle confidential information and prepare reports and presentations for the executive team.

Respond to customer inquiries and streamline operational systems to improve efficiency.

Job description

We are MOVE, a virtual employment agency that aims to be #1 globally by 2030. We place the top 1% of talent globally with companies that want to achieve more at a fraction of the cost. Our proprietary training and onboarding system guarantees results or our clients' money back. Check us out at www.moveyourbiz.com.

The Role

One of our clients is looking for a proactive, detail-oriented, and highly organized Executive Assistant to support the executive operations of a dynamic and growing organization. This remote position plays a key role in managing back-office operations, supporting customer engagement, and driving efficiency across day-to-day business activities. The ideal candidate is bilingual, tech-savvy, and capable of working independently while maintaining a customer-centric approach.

Note: We kindly ask that you submit your resume in English to help us understand your qualifications better. Looking forward to reviewing your application.

Benefits

Competitive salary
Strong support system
Salary increase starting on your first yeaQ of employment (based on performance)
Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)
Health benefit ($30/month)
No computer activity monitoring
Training materials for upskilling provided
Paid holiday leaves (depending on the holidays that the client observes)
Paid sick leaves (sick leave convertible to cash if perfect attendance)
Paid planned leaves
Internet Allowance ($25/month)

Key Responsibilities

Manage and maintain executive calendars, appointments, and travel logistics.
Coordinate meetings, prepare agendas, take accurate meeting minutes, and ensure timely follow-ups.
Handle sensitive and confidential information with utmost discretion.
Prepare reports, presentations, and correspondence on behalf of the executive team.
Act as liaison between executives and internal teams or external partners.
Monitor and respond to emails on behalf of executives, maintaining a professional tone and timely communication.
Oversee general administrative tasks, ensuring smooth back-office operations.
Support basic bookkeeping tasks, such as recording transactions and reconciling accounts.
Create, send, and track invoices, and follow up on outstanding payments.
Respond to customer inquiries in a timely and professional manner, both in English and Spanish.
Streamline operational systems, implementing new tools and processes to improve workflow efficiency.
Conduct research to identify tools, resources, and best practices to support operational goals.
Leverage AI tools to improve task automation and overall productivity.
Prescreen and qualifyPa leads to assist in business development initiatives.
Ensure all interactions are handled with a customer-first mindset, reinforcing trust and satisfaction.

Support ad hoc tasks and special projects as needed by executives.

Ideal Profile

Requirements & Qualifications

Experience: Minimum of 3 years in an executive assistant, operations support, or administrative role.
Technical Proficiency: Comfortable with tools such as QuickBooks or similar bookkeeping platforms; familiarity with AI productivity tools is a plus.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities in a fast-paced remote environment.
High level of professionalism and discretion when handling confidential information.
Proactive problem-solving skills with a can-do attitude.
Amenable to work Monday to Friday between 8 AM to 5 PM Pacific Time (PDT/PST)

Preferred Qualifications

Languages: Fluent in English and Spanish, both written and spoken.
Experience supporting C-level executives or working in a virtual executive support role.
Knowledge of CRM tools, project management platforms, and cloud-based filing systems.
Background in customer service or operations support, particularly in bilingual environments.

What's on Offer?