Offer summary

Qualifications:

At least 2 years of experience in Accounts Payable or a similar accounting role., Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook., Strong communication and organizational skills are essential., Experience with accounting software like Yardi, MRI, Timberline, or QuickBooks is a plus..

Key responsibilities:

Manage the full accounts payable process, including invoice entry and payment processing.

Ensure timely payments of utility accounts and coordinate online payments to avoid late fees.

Reconcile vendor statements and resolve discrepancies as needed.

Prepare and maintain supporting schedules for general ledger accounts and analyze variances in monthly invoices.

Job description

Position Summary:

We are seeking a detail-oriented and highly organized Junior Accounts Payable (AP) Specialist to join our team. The ideal candidate will play a key role in managing our accounts payable processes, ensuring timely and accurate processing of invoices, payments, and reconciliations. This is a remote role that requires a proactive individual with strong problem-solving skills and a commitment to maintaining compliance with company policies.

Job Details:

Work Set-up: Remote/Work from home

Work Schedule: Monday to Friday | 2 PM to 11 PM Philippine Time

Holiday Observance: Follows U.S. holiday schedule.

** Once you become fully proficient in the role, your schedule may shift to normal daytime Manila hours.

Responsibilities:

Manage the full AP process, including invoice entry and payment processing.
Ensure timely payments of utility accounts by downloading invoices as issued and coordinating online payments to avoid late fees.
Accurately code invoices to appropriate accounts.
Ensure AP policies and procedures comply with company guidelines.
Process check requests and electronic payments efficiently.
Review and enter expense reports for employees and staff.
Reconcile vendor statements, research, and resolve discrepancies.
Perform weekly or biweekly bank reconciliations to identify missing or unrecorded transactions.
Prepare and maintain supporting schedules for general ledger (GL) accounts.
Analyze variances in monthly invoices to identify potential gaps or issues.
Participate in special projects as required.

Qualifications:

At least 2 years of experience in Accounts Payable or similar accounting role.
Proven ability to manage multiple tasks while maintaining high attention to detail and accuracy.
Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
Experience with accounting software such as Yardi, MRI, Timberline, or QuickBooks is highly desirable but not mandatory.
Strong communication and organizational skills.
Ability to work independently and collaboratively in a remote setting.

Required profile