Offer summary

Qualifications:

Experience in accounts payable processes, preferably in a remote environment., Strong attention to detail and proactive problem-solving skills., Familiarity with financial regulations and compliance standards in the US., Proficient in using AP automation tools like Bill.com, Ramp, and Brex..

Key responsibilities:

Manage the end-to-end accounts payable process for multiple clients, including invoice entry and payment scheduling.

Handle 200–250 invoices per month, ensuring timely processing and issue resolution.

Coordinate with vendors and internal teams to resolve billing discrepancies and maintain accurate vendor records.

Identify opportunities for streamlining AP workflows and communicate effectively with cross-functional teams.

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading CPA firm based in San Francisco, California specializing in accounting, finance, HR, and tax consulting services tailored for seed and venture capital-funded startups. Serving over 500 startups across various industries—including information technology, media, retail, utilities, healthcare, manufacturing, and industrial sectors, the client has been instrumental in helping clients collectively raise over $10 billion in venture capital funding.

About the Role

The Accounts Payable Specialist will play a critical role in ensuring accurate and timely vendor payments across multiple client accounts. This position focuses exclusively on AP-related tasks, including vendor onboarding, invoice processing, and payment coordination. You’ll be part of a supportive AP/AR team and will report directly to the Team Lead.

This is a great opportunity for someone who is detail-oriented, proactive in problem-solving, and experienced in managing high-volume AP processes in a remote work environment.

Work Schedule: US Central Time, Mon-Fri

Work set-up: Fully remote

What you’ll do:

Accounts Payable Processes:

Manage the end-to-end AP process for multiple clients, including invoice entry, approvals, and payment scheduling
Handle 200–250 invoices per month, ensuring timely processing and issue resolution
Set up new vendors, collect W9 tax forms, and maintain accurate vendor records
Coordinate with vendors and internal client teams to resolve billing and payment discrepancies
Ensure compliance with company policies and US-based financial regulations
Work with international vendors and process payments in multiple currencies
Use tools like Bill.com, Ramp, and Brex for AP automation and execution
Identify opportunities for streamlining AP workflows and recommend improvements
Communicate clearly with cross-functional teams and clients when necessary

Compliance:

Stay informed and current with bookkeeping, tax filing, HR standards, and other related government regulations
Comply with federal, state, and local legal requirements by maintaining compliance documentation for each client
Assessing internal controls, including risk assessments and reviews of risk areas

Administrative: