Administrative Operations Coordinator (ARCNX)

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Join a dynamic electrical services company as their Administrative Operations Coordinator, where you’ll play a crucial role in streamlining operations for a growing business serving premium commercial and industrial clients. This position offers the opportunity to make a significant impact by managing critical business processes, from client communications to financial administration. You’ll work directly with the leadership team to implement and maintain efficient systems that enable field teams to focus on delivering exceptional service. This role is perfect for someone who thrives on creating order from complexity and enjoys being the backbone of a successful operation.

Responsibilities:

• Manage daily communication flow between clients, field teams, and suppliers
  
• Process and audit contractor timesheets and invoices within 24 hours of receipt
  
• Maintain accurate job documentation and compliance records in Tradify
  
• Handle invoice generation and processing through Xero
  
• Coordinate scheduling and resource allocation for field teams
  
• Create and maintain standard operating procedures for administrative processes
  
• Monitor accounts receivable to maintain 30-day payment terms
  
• Ensure all job documentation is complete and compliant with quality standards
  
• Coordinate material ordering and confirmation for upcoming jobs
  
• Manage and organize digital documentation for all projects
  

Requirements

• Proficiency with job management systems (Tradify experience preferred)
  
• Experience with accounting software (Xero preferred)
  
• Strong attention to detail and process-oriented mindset
  
• Excellent written and verbal communication skills
  
• Ability to maintain organized digital filing systems
  
• Experience in construction or trades industry administration preferred
  
• Strong time management and prioritization skills
  
• Ability to work independently and proactively identify improvements
  
• Comfortable learning and adapting to new technology tools
  
• Experience in creating and maintaining standard operating procedures
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job