CPT-8805 Executive Assistant VA at 20four7VA

IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal, for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below.

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CPT-8805 Executive Assistant VA

REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior
MIN. HOURS/WEEK: 40 hours
SHIFT TIME ZONE: PST
SHIFT HOURS: 8AM-5PM
SHIFT DAYS: Monday-Friday
Number of VAs: 1

GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: Philippines

Responsibilities

• Provide administrative support to C-level executives (Inbox, Scheduling, Docs, etc.)
• Organize and maintain Google Drive with clear folder structures and consistent naming conventions
• Oversee Google Calendar, including scheduling, rescheduling, and sending timely reminders
• Manage client onboarding documentation (contracts, intake forms, SOPs, trackers)
• Monitor and respond to email communications, including templated follow-ups and filtering high-priority messages
• Serve as an appointment setter for incoming leads and client touchpoints
• Conduct light social media engagement (commenting, responding to DMs, monitoring posts)
• Schedule and post prepared content across social platforms
• Track lead engagement and flag potential client interest
• Route inbound calls or DMs and ensure follow-up is logged properly
• Provide weekly summaries of key activities and client interactions

Qualifications

• Previous experience in an executive assistant, business admin, or operations support role
• Strong organizational skills and ability to manage multiple systems at once
• Proficiency in Google Workspace (Drive, Calendar, Gmail)
• High attention to detail and confidentiality
• Excellent English communication (written and spoken)
• Comfortable with using templates and working within a CRM (Go High Level is a plus)
• Bonus: Experience with Canva, LinkedIn, Instagram, or other platforms for light content handling

APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED

• Google Workspace
• Slack
• Go High Level (or willingness to learn)
• Canva (basic level)
• Social media tools (native platforms)

CLIENT INDUSTRY: AI Consulting

Business Improvement

• Customer Engagement
• Report Generation
• Business Communication
• KPI Generation & Tracking
• Market Research
• Data Quality Checking
• Reviewing Documents
• Process Documentation
• Training Assistance

Construction Administration

• Administrative Support
• Business Support
• Finance Support
• Marketing and IT Support

Experience in any of these applications/software

• Microsoft Office Suite (Word, PowerPoint, and Excel)
• Google Applications (Google Docs, Google Sheets, Google Form, Google Slide, etc), cloud services, and other technology tools
• Any CRM
• Any project management application

Preferred skills

• Highly organized and able to multitask and work well with fast-paced directions and instructions
• Able to manage time effectively and efficiently
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Strong customer service and presentation skills

Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.

What we offer:

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Various open roles are available
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you
• And more!