Offer summary

Qualifications:

Proven experience as an Executive Assistant or similar role., Strong organizational skills and attention to detail., Advanced proficiency in Microsoft Office Suite, especially Outlook and PowerPoint., Exceptional written and verbal communication skills in English..

Key responsibilities:

Manage complex calendars and coordinate travel arrangements.

Handle proactive email management and respond to correspondence.

Create professional presentations from brainstorming sessions.

Lead daily check-ins to align priorities and manage time effectively.

Job description

This is a remote position.

Job Highlights:

Contract type: Independent Contractor
Schedule: 8 AM to 12 NN Monday to Friday (GMT/BST)

Client Timezone: UK Time

Client Overview

Join a rapidly expanding technical engineering and construction firm that’s revolutionizing how complex projects are delivered. This innovative company has doubled in size year over year and specializes in designing and building sophisticated laboratory facilities and technical installations. As part of a dynamic team of industry experts, you’ll be supporting leadership in a fast-paced environment where every day brings new challenges and opportunities for growth.

Job Description

This is an exciting opportunity for a proactive Executive Assistant to directly support a key director who leads both business operations and sales initiatives. You’ll be the organizational backbone of senior leadership, ensuring smooth operations through sophisticated calendar management, strategic email handling, and high-impact presentation development. This role offers significant potential for growth, with the possibility of expanding to full-time for the right candidate. You’ll work in a collaborative environment where your initiative and ideas are valued, and your ability to create order from complexity will directly impact the company’s continued success.

Responsibilities

Drive proactive email management by independently responding to correspondence and ensuring critical messages receive immediate attention
Orchestrate complex calendar management, thinking several steps ahead to coordinate travel, accommodation, and logistics
Transform executive’s brainstorming sessions and whiteboard concepts into polished, professional presentations
Lead daily morning check-ins to align priorities and ensure optimal time management
Implement and maintain structured systems for task management and email organization
Coordinate domestic travel arrangements including flights, hotels, and ground transportation
Protect executive’s time by ensuring calendar commitments align with strategic priorities
Create and maintain efficient document management systems
Independently handle routine correspondence and decisions on behalf of the executive

Requirements

Exceptional proactive mindset with demonstrated ability to anticipate needs before they arise
Strong organizational skills with a structured, systematic approach to task management
Outstanding written and verbal communication skills in English
Advanced proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint
Proven ability to work independently and make sound decisions without direct supervision
Experience in calendar management and travel coordination
Strong attention to detail and commitment to accuracy
Professional demeanor and excellent interpersonal skills
Ability to maintain confidentiality and exercise discretion
Availability during UK morning hours (preferred 8am-12pm UK time)
Reliable high-speed internet connection and quiet home office setup

Benefits

Independent Contractor Perks:

Permanent Work from Home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22652_JOB

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