Offer summary

Qualifications:

Proven experience as an Executive Assistant or in a similar role., Excellent written and verbal communication skills in English., Strong organizational and time management abilities., Proficiency in standard office software and online tools..

Key responsibilities:

Manage and coordinate travel arrangements for executives.

Take detailed meeting notes and maintain action item tracking systems.

Handle email communications and calendar management.

Support marketing initiatives and assist with recruitment coordination.

Job description

This is a remote position.

Are you a proactive, detail-oriented professional who thrives in a dynamic environment? We're looking for an Executive Assistant who can seamlessly manage travel, calendars, documentation, and communication across multiple business entities. In this role, you'll work closely with executives to streamline operations, support marketing and recruitment initiatives, and play a key part in optimizing business processes. If you’re an organized self-starter with excellent communication skills and a knack for documentation, we’d love to hear from you. This is a remote opportunity requiring availability during Australian business hours.

Job Highlights:

Contract type: Independent Contractor
Schedule: 20 hours per week, Monday-Friday Perth, AU time

Client Timezone: Australian Business Hours

Scope:

Supporting both business and personal executive needs
Direct support to two executives
Cross-functional work across multiple medical practices
Involvement in various aspects of business operations including marketing, recruitment, and documentation
Regular communication and coordination with internal and external stakeholders

Responsibilities:

Manage and coordinate travel arrangements, including researching options, preparing budgets, and handling all bookings
Take detailed meeting notes and maintain action item tracking systems
Create and maintain onboarding documentation for medical professionals
Develop and organize business procedures and policies
Handle email communications and calendar management
Coordinate between multiple business entities and maintain organized documentation
Take initiative in suggesting process improvements and streamlining operations
Assist with recruitment coordination and documentation
Support marketing initiatives and documentation needs
Manage and track project timelines and deliverables
Communicate with various stakeholders on behalf of executives

Requirements

Excellent written and verbal communication skills in English
Strong organizational and time management abilities
Proficiency in standard office software and online tools
Experience in creating professional documentation and presentations
Ability to work independently and take initiative
Strong attention to detail and follow-through
Professional discretion and confidentiality
Ability to work Australian business hours
Experience with calendar management and scheduling

Benefits

Independent Contractor Perks:

Permanent Work from Home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22612_JOB

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