Offer summary

Qualifications:

At least 3–5 years of experience as a Virtual Assistant or in executive support., Strong written and verbal English communication skills., Proficiency in tools like Slack, Notion, Trello, and Calendly., Ability to handle confidential information with care..

Key responsibilities:

Manage client intake and case documentation for attorneys.

Follow up with potential clients to keep them engaged in the legal process.

Maintain attorney calendars and set appointments across time zones.

Organize case files and track updates using task and document management tools.

Job description

We’re looking for an experienced Virtual Assistant with a strong knack for staying organized and ensuring everything runs smoothly. As a VA, you will support attorneys by managing case-related tasks, coordinating client communications, and helping guide potential clients through the legal case funnel—from initial contact to conversion. If you're proactive, detail-oriented, and excited about making a real impact in a fast-paced legal environment, we’d love to meet you.

Your responsibilities include:

Assisting attorneys by managing client intake and case documentation

Following up with potential clients to keep them engaged and advancing through the process

Maintaining attorney calendars and setting appointments across time zones

Organizing case files and track updates using task and document management tools

Responding to emails and client messages in a timely, professional manner

Keeping CRM systems and trackers updated with client and case status

Preparing summaries or reports as requested by attorneys

Flagging issues that may delay case conversion and suggest solutions

Handling general virtual assistant tasks (e.g., inbox management, research, scheduling)

Requirements

At least 3–5 years as a Virtual Assistant or in executive support

Strong written and verbal English communication skills.

Skilled in tools like Slack, Notion, Trello, and Calendly

A strong communicator who can work with diverse stakeholders

We’re looking for someone who is:

Proactive, organized, and resourceful

Detail-oriented and handles confidential information with care

A critical thinker who works well independently without micromanagement

Able to anticipate needs before being asked

A collaborator with a growth mindset and a passion for continuous improvement

At LegalMatch Philippines, we provide a dynamic and innovative environment where you can grow and make a meaningful impact in legal tech. Join our team, collaborate with driven professionals, and take the next step in your career. Apply now!

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