Offer summary

Qualifications:

2+ years of experience as a Virtual Assistant or in a similar administrative role, preferably in a law firm or legal environment., Familiarity with legal terminology, processes, and document management systems is highly preferred., Excellent written and verbal communication skills, with a strong attention to detail., Proficient in Microsoft Office, Google Workspace, and legal software..

Key responsabilities:

Manage and organize calendars, schedule meetings, and coordinate appointments for attorneys and Case Managers.

Answer calls, schedule consultations, and manage client inquiries via phone and email.

Assist with drafting and proofreading basic legal documents and correspondence.

Support the legal team by tracking case progress, maintaining case files, and ensuring deadlines are met.

Job description

About the client:

Our client, a personal injury law firm in the US, is seeking a Virtual Assistant to join their dynamic team. This role is essential in supporting the firm's legal operations by overseeing the logistics of legal cases, ensuring smooth workflow, and maintaining compliance with legal procedures.

About the role:

Our client is seeking a Virtual Assistant to assist their legal team. The role involves monitoring online court websites, updating tasks in the system, managing calendars, and contacting insurance companies to provide or obtain updates. The assistant will report directly to the litigation department and support their day-to-day administrative needs.

US Law Firm Experience is a plus.

What you’ll be doing:

Manage and organize calendars, schedule meetings, and coordinate appointments for attorneys and Case Managers.
Answer calls, schedule consultations, and manage client inquiries via phone and email.
Assist with drafting and proofreading basic legal documents and correspondence.
Support the legal team by tracking case progress, maintaining case files, and ensuring deadlines are met.
Conduct legal research on case law, statutes, regulations, and other legal topics as needed. Provide summaries and reports based on findings.
Manage and update client information in the firm’s CRM system, ensuring all data is accurate and up to date.
Assist with scheduling posts, maintaining social media accounts, and preparing marketing materials to promote the firm’s services.
Perform general administrative tasks such as managing emails, preparing presentations, and providing support to the team as needed.

Who are we looking for?

2+ years of experience as a Virtual Assistant or in a similar administrative role, preferably in a law firm or legal environment.
Familiarity with legal terminology, processes, and document management systems is highly preferred.
Excellent written and verbal communication skills, with a strong attention to detail.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and legal software (Clio, Filevine, etc.).
Strong organizational skills and the ability to maintain confidentiality and manage sensitive client information.
Ability to work independently while being part of a virtual team.

Position: Virtual Assistant

Remote Status: Fully Remote

Preferred Location: Global

Working Hours: 9 am - 6 pm EST

Holidays: US Holidays

Salary: USD 900 - USD 1100 per month

Internal Job ID: 0483

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