Program Manager

Updated: April 15, 2025

Title: Project Manager

Staff Group: Office of Finance & Investments

Reports To: VP Finance & Investments

Location: Open*

Job Category: Program Manager I, Full-Time

Hours/Week: 35

* Location is open in the continental United States. You should have easy access to a major airport due to the travel requirements of this position. 

Purpose

UUA Office of the Vice President for Finance & Investment seeks a Project Manager to provide operational and high-level support to the Business Services Division as it works on complex projects and strategic initiatives that support UUA’s purpose and ministry. The Project Manager will provide critical operational and administrative support to the Vice President of Finance & Investment; conducts research, analyzes data, and prepares reports and recommendations to brief Business Services senior leadership on emergent issues. This role is responsible for overseeing project execution and alignment with UUA’s goals, working across departments, leading without authority, and coaching non-PM colleagues. This role requires an organized, detail-oriented, and proactive individual who can effectively manage administrative tasks while contributing to larger organizational projects. The Project Manager will play a key role in ensuring the smooth functioning of day-to-day operations and supporting the development and implementation of policies, protocols, and systems that enhance organizational efficiency and collaboration.

The ideal candidate will be a highly collaborative teammate that exhibits joyful flexibility in tasks big or small. They will have a constructive and imaginative approach to work, be a resilient problem solver, and prove the ability to engage professionally and collaboratively with staff across the organization. They will grasp opportunities for optimizing operational improvement at every turn with a heart of service toward our colleagues and constituents.

Principal Responsibilities

• Provide project management support to the Vice President and other leaders within Business Services, including:
• Developing project plans and timelines;
• Scheduling meetings, preparing action items and supporting the Managing Director in following up with stakeholders and team members; and
• Supporting the timely execution and implementation of projects
• Assist in the development and rollout of organizational policies, protocols, and operational systems;
• Support cross-departmental initiatives by coordinating tasks, timelines, and deliverables;
• Conduct research and gather data to inform decision-making and policy creation
• Support the team in developing training programs, including developing training materials, scheduling trainings, assist in conducting the trainings; and
• Develop and implement tools for streamlined communication across the Center and ensure that all responses are timely and accurate
• Help organize and streamline staff operations across departments, ensuring alignment with organizational goals; and;
• Track progress on operational initiatives and provide regular updates to the Vice President
• Manage the Vice President’s calendar, including scheduling meetings, coordinating appointments and travel, and resolving scheduling conflicts;
• Prepare agendas, take detailed meeting notes, and distribute minutes and action items to relevant stakeholders;
• Draft and edit correspondence, reports, and presentations as needed;
• Maintain organized records and databases for operational projects and policies;
• Identify and propose improvements to administrative systems and workflows;
• Organize logistics for internal and external meetings, trainings, and events, including room bookings, technology setup, and material preparation; 
• Perform other duties as requested

Qualifications

This is an exempt position with a midpoint salary of $72,900. Compensation may vary based on factors such as experience, qualifications, and geographical location, with offers potentially ranging from 10-15% higher or lower than the midpoint. Note that qualifications may be met as a result of lived experience, volunteer work, professional experience, and/or formal or informal training. Requirements include:

• Bachelor’s degree in business administration, operations management, project management, or a related field; equivalent experience will be considered;
• 5-7 years of experience in project management, operations, or business administration, preferably in a nonprofit or mission-driven organization;
• Strong project management skills, including the ability to develop work plans, set priorities, and track progress toward key milestones;
• Proficiency with project management tools (e.g., Asana, Trello, Monday.com), Microsoft Office Suite, Google Workspace, and data analysis platforms; and
• Ability to assess operational processes and recommend improvements for efficiency and effectiveness
• Proven ability to think strategically, identify challenges, and develop creative solutions;
• Experience analyzing financial and operational data to inform decision-making; and
• Strong attention to detail while maintaining a big-picture perspective
• Excellent verbal and written communication skills, with the ability to synthesize complex information for diverse stakeholders;
• Ability to work effectively across departments and collaborate with leadership, vendors, and external partners;
• Experience supporting senior leadership and managing cross-functional projects
• Skilled at managing up, anticipating the needs of senior leaders, and proactively addressing potential roadblocks; and
• Discretion and professionalism in handling sensitive information
• Ability to think on one’s feet, manage ambiguity, and make informed decisions under pressure; and proactive, self-starter mindset with a commitment to continuous improvement
• Understanding of issues around anti-racism, anti-oppression, and multiculturalism.
• Work or lived experience with BIPOC communities is valued. 
• Eagerness to work in an organization in which the dismantling of white supremacy is a high priority.

How to Apply

People with disabilities, people of color, indigenous people, Hispanic/Latinx, and LGBTQ candidates are encouraged to apply. The UUA is committed to developing a diverse and talented staff team. If you are excited about this role but are unsure whether you meet 100% of the requirements, we encourage you to inquire and/or apply. Please submit your resume and cover letter via our applicant portal (ADP WorkforceNow) on uua.org/jobs. If you have any questions, please reach out to careers@uua.org.

About the UUA

The Unitarian Universalist Association is a progressive religious denomination headquartered in Boston’s waterfront Fort Point Innovation District. Our faith community of more than 1,000 self-governing congregations brings to the world a vision of religious freedom, tolerance, and social justice. Our normal workweek is 35 hours, we pay 80% contribution towards health insurance premiums, 10% towards retirement (after one year), and have generous paid time-off policies. We are a great place to work, and we value diversity. The UUA is an Equal Opportunity Employer and is committed to the full inclusion of all. As part of this commitment, the UUA will ensure that applicants and staff with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Department of Human Resources at careers@uua.org. For more information on the UUA, visit us online at UUA.org and uuworld.org.

Support for the Mission and Values of the Association 

The Unitarian Universalist Association is a progressive and historic religious denomination. All UUA staff members are expected to perform their job duties in accordance with the UUA’s values, principles, and mission. Unitarian Universalism puts love at the center of our commitments, which embrace the Shared Values of justice, equity, transformation, interdependence, pluralism and generosity. The following points drawn from these Shared Values are of particular importance for the UUA’s work environment and staff culture: 

• Pluralism and generosity: We affirm the need for a human-centered workplace that allows our diverse staff to flourish. We also understand that our wider culture and society oppresses and denies human dignity, and we seek to counter the effects of that oppression in our hiring and workplace culture so that each person feels whole and valued.
• Justice and equity: We speak openly and publicly of our support for social and political issues, including LGBTQ equity, racial justice, climate justice, gender equity, and reproductive justice.
• Interdependence and transformation: We recognize that the liberation of all people is interwoven, and we work to counter patriarchy, white supremacy, colonialism, homophobia, transphobia, environmental exploitation, and other interrelated systems of marginalization.