Data Analyst – Document Archiving

This is a remote position.

We are currently seeking a Data Analyst to support the Document Archiving initiative within the PTDI HCM Program at Novartis. This role is focused on the execution of technical and data preparation tasks to support the consolidation and migration of HR documents from Aconso to Workday, ensuring alignment with strict system requirements and compliance procedures.

Scope of Work

The selected consultant will be responsible for the following key tasks:

• Execute pre-prepared Windows batch scripts to consolidate Aconso files (approx. 2 million files) for migration to Workday
  

• Prepare and structure manifest files for Workday review and sign-off (up to 1000+ files depending on grouping)
  

• Ensure compliance with Workday limitations (max. 40,000 files and 750MB per manifest)
  

• Generate and organize ZIP archives aligned with manifest files
  

• Track progress, record issues, and maintain an audit trail using the defined project templates
  

• Investigate and document Workday load exceptions and rejections
  

• Collaborate closely with the Archiving Business Lead to report issues and conduct first-level investigations
  

• Prepare resubmission files as directed
  

• Support the migration of files from all countries and associates globally
  

Requirements

• Language: Fluent English (spoken and written)
  

• Systems Experience:
  

  • Aconso
    

  • Workday
    

  • MS Office Suite (especially Excel and file management tools)
    

• Strong attention to detail and ability to manage high volumes of files and data
  

• Analytical thinking and structured approach to troubleshooting and documentation
  

• Experience working in remote, cross-functional teams
  

Benefits

• Collaborate with international teams on high-impact projects
  

• Drive key business outcomes through data excellence
  

• Freelance/B2b
  

• Location: EMEA Remote
  

• 02/06/2025 – 31/12/2025