Offer summary

Qualifications:

1-5 years of experience in CRO or Pharmaceutical Industry with proven TMF Management., Bachelor’s Degree in Health Science or Document Management or equivalent work experience is preferred., Knowledge of GCP/ICH guidelines is essential., Good written and communication skills in English and Polish, along with strong organizational and multi-tasking abilities..

Key responsabilities:

Organize, maintain, and oversee the Trial Master File (TMF) according to company policies and regulatory requirements.

Notify the study team when the TMF is ready for document upload and develop the TMF Plan.

Provide training on study-specific TMF requirements and perform quality control on documents.

Act as the contact person for the study team regarding TMF issues and actively participate in Study Team meetings.

Job description

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities, resourcing and Functional Service (FSP) solutions.

Join Our Team as a Trial Master File (TMF) Associate - home based in Poland.

About this role

As part of our TMF Delivery team you will working alongside passionate and innovative professionals to ensure our customers achieve their goals.

The Trial Master File (TMF) Associate will function operationally as a member of the Study Team with the responsibility to organize, maintain and oversee the Trial Master File (TMF) according to company policies, SOPs, Work Instructions, regulatory requirements, TMF Functional Lead and PM delegation.

Key Responsibilities:

Notify study team that TMF is created and ready for document upload for eTMF or submission to pTMF
Develop TMF Plan
Provide training on study specific TMF requirements, guidelines including TMF Plan
Perform QC2 on documents and documents reconciliation
Provide TMF Monthly Reports to PM, Line manager and Head of TMF Delivery
Regularly check TMF metrics, follow up on detected issues, ensure acceptable level of metrics
Ensure TMF processes timely implementation and execution
Adjusting study specific TMF Index/EDL in the relevant files/ system as directed by the PM (Project Manager)
Ensure valid forms and templates are implemented and maintained in the assigned projects
Check status of duplicates, documents in error, size and path length (if applicable), follow up on necessary corrections accordingly
Coordinate Monthly and Quarterly TMF Reconciliation by creating Action Plan and submitting relevant report on the status
Ensure TMF AoR completion and monitoring TMF transfer/shipment to the Sponsor
Ensure delivery of fully executed TMF AoR to TMF Functional lead
Actively follow up that the study team is submitting documentation, EDL maintenance for eTMF in cooperation with study team, following the process described in The TMF Plan and that the TMF is always submission and inspection ready
Act as contact person for study team to support on all TMF issues/inquiries independently
Identify general areas with missing documentation and inconsistencies and follow up with the study team for resolution
Actively taking part in Study Team meetings and updates on the TMF status
Assist and attend activities associated to quality controls, audits and regulatory inspections in relation to the TMF
Identify TMF quality issues and escalate to the CRM/PM/Director, TMF Functional lead and collaborate in the action plans development
Resolve in cooperation with Study team all issue identified by Sponsor after TMF transfer
Set up the Investigator Site File (ISF)
Actively contribute to the organization and development of routines to enhance the work at TFS
Develops and maintains an effective relationship with the study teams

Qualifications:

At least 1-5 year of experience in CRO or Pharmaceutical Industry with proven TMF Management
Bachelor’s Degree in Health Science or Document Management or equivalent work experience is preferred
Knowledge of GCP/ICH guidelines
Good written and communication skills - English and Polish
Good organizational and multi-tasking skills
Good software and computer skills
Able to work in a fast-paced environment with changing priorities
Teamwork ability
Effective time management

What We Offer

We provide a competitive compensation package, comprehensive benefits, and the opportunity for personal and professional growth in a rewarding environment. You’ll be joining a team that values collaboration, innovation, and making a difference in the lives of patients

A Bit More About Us

Our journey began over 27 years ago in Sweden, in the city of Lund. As a full-service, global Contract Research Organization (CRO), we build solution-driven teams working towards a healthier future. Bringing together over 800 professionals, TFS delivers tailored clinical research services in more than 40 countries with flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology, and Ophthalmology.

Our core values of Trust, Quality, Passion, Flexibility, and Sustainability are our guiding light serving as the framework for decision-making at all levels of the organization. They assist us in attracting and retaining valuable talent who share our sentiments, resulting in high employee engagement and satisfaction. By aligning on these fundamental values, we cultivate a unified force, geared towards innovation and excellence. This collective effort propels us towards our shared goal and fosters a culture of mutual respect and collaboration. Together we make a difference.

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