Offer summary

Qualifications:

3+ years of experience in an administrative or support role, preferably in an agency setting., Excellent organizational, multitasking, and communication skills are essential., Proficiency in Microsoft 365 Admin Center and/or Google Workspace is required., Familiarity with project management and communication tools like Trello, Slack, and HubSpot is a plus..

Key responsabilities:

Manage project setup, timelines, and resource allocation while supporting various departments.

Maintain and update Standard Operating Procedures (SOPs) and implement new tools and systems.

Organize and maintain operational data, generating reports to aid business decisions.

Act as the point of contact for external partners, ensuring effective communication between teams.

Job description

This is a remote position.

Now Hiring: Marketing Operations Coordinator

Full-Time | Monday–Friday, 9:00 AM–6:00 PM MST | Remote

Join a Growing Digital Advertising Agency That Thrives on Excellence, Efficiency, and Energy.

We have partnered with our client, a fast-paced, results-driven digital advertising agency committed to delivering top-tier marketing solutions and operational excellence. Their team is made up of creative thinkers, strategic doers, and systems lovers who believe great work starts behind the scenes—with solid processes, smart tools, and seamless collaboration.

We’re on the hunt for a detail-oriented, proactive, and highly organized Marketing Operations Coordinator who can keep things moving and make everything run smoother across our business. This is a key role supporting our Services, Marketing, Sales, IT, and HR teams, helping ensure that our systems and workflows support growth, creativity, and results.

What You’ll Be Doing

Project & Department Support

Manage project setup, timelines, resource allocation, and deliverables alongside department leads
Keep projects on track with sharp organizational skills and reliable follow-through
Provide administrative support that helps teams do their best work

Operational Systems & Processes

Maintain and update Standard Operating Procedures (SOPs)
Implement and train teams on new tools, software, and systems
Support internal adoption of processes focused on efficiency and automation

Reporting & Data

Organize and maintain clean, accurate operational data
Generate basic reports and visualizations to support business decisions

People & Culture

Assist with recruitment coordination, interview scheduling, and onboarding
Organize internal training sessions and team-building initiatives

IT & Systems Access

Manage user permissions and access across platforms
Coordinate software rollouts and liaise with IT support when needed

Partner Coordination

Act as the point of contact for external partners and vendors
Ensure clear, timely communication between internal teams and partners

Requirements

Requirements

3+ years experience in a similar capacity role, administrative, or support role (agency experience a plus!)
Excellent organizational, multitasking, and communication skills
Proficiency in Microsoft 365 Admin Center and/or Google Workspace
Familiarity with tools like Trello, Slack, Zoom, HubSpot, and WordPress
A problem-solving mindset and proactive attitude
Ability to balance independent work with cross-functional collaboration
Bonus points for experience with QuickBooks Online, Expensify, 1Password, or Apple OS