Executive Assistant ZR_22368_JOB

This is a remote position.

Key Responsibilities:

• Manage executive email accounts, ensuring timely follow-up and organization.
  

• Attend meetings, take detailed notes, and provide clear, concise recaps.
  

• Schedule meetings, appointments, and manage complex calendars for one or more executives.
  

• Serve as a communication liaison between executive leadership and internal staff or external stakeholders.
  

• Coordinate project management activities, monitor deadlines, and follow up on assigned tasks.
  

• Collect and process digital signatures and documents as needed.
  

• Track and manage annual and quarterly administrative tasks and key deliverables.
  

Additional Responsibilities:

• Sit in on leadership and team meetings as needed.
  

• Assign and follow up on action items to ensure accountability and progress.
  

• Ensure efficient communication flow and task management between executives and direct reports.
  

• Support additional executive-level tasks or special projects as assigned.
  

Requirements

• Proven experience supporting executive leadership in a similar role.
  

• Exceptional organizational and time-management skills.
  

• Strong verbal and written communication abilities.
  

• High attention to detail and ability to multitask.
  

• Experience with project management tools is a plus.
  

• Ability to maintain a high level of confidentiality and data security.
  

• Comfortable working independently in a fast-paced, remote environment.
  

Preferred Qualities:

• Ability to support multiple executives simultaneously.
  

• Proactive, resourceful, and solution-oriented.
  

• Familiarity with nonprofit or advocacy work is a plus.