Offer summary

Qualifications:

Strong organizational skills and ability to multi-task., Excellent written and verbal communication skills., Proficiency in standard office applications like Word, Excel, and PowerPoint., Attention to detail and a willingness to learn and improve processes..

Key responsabilities:

Scheduling meetings and managing logistics and communications.

Producing and distributing meeting agendas and materials with team members.

Assisting the conference team with speaker logistics and handling inquiries.

Maintaining attendance lists and documentation, and following up on action items.

Job description

Administrative Coordinator

R20k - R30k/month (Dependent on experience & qualifications)

Fully remote (UK Company)

Our client, a membership-driven organisation defining the standards at the heart of global trading are looking for an Administrative Coordinator.

You would be part of a small team, that is based in London and you will be working remotely. Given the nature of the role, you will be given opportunities to understand the operation of global financial markets, and as a membership-focused organisation, you will have regular contact with our members, many of whom are some of the largest financial firms across the globe.

The administrator will report directly to the Marketing and Operations Manager, but also work closely with their conferences team and their three regional directors.

This is an exciting opportunity for an individual looking to work in the heart of the financial industry. A willingness to help and develop the role to help the organisation prosper is essential.

Role Description:

Scheduling meetings, arranging any required logistics and managing relevant communications/reminders
Working with other team members and industry representatives to produce and distribute agendas and meeting materials
Assisting our conference team with speaker logistics (sending and following up on speaker invitations, arranging panel preparation calls, handling enquiries from them).
Chasing up attendees for meetings
Opening meetings and conducting roll calls
Drafting meeting minutes, arranging reviews and obtaining approvals
Maintaining working group and committee attendance lists and documentation libraries
Following up on open action items and maintaining records of open and completed actions
Daily monitoring of general shared inbox and actioning/forwarding of all actionable items in a timely manner
Writing and maintaining procedures relevant to the above.

This list is not exhaustive, and you may be required to carry out tasks not listed as and when required.

Essential Skills:

This role involves being able to deal with a large number of activities. As a result, it is critical that candidates are highly organised and able to multi-task and prioritise work. The role also requires: