Executive Assistant (US-Based B2B Company)

Job Position: Executive Assistant

Work Arrangement: Fully Remote, PST or Overlapping PST Hours

Job Type: Full-time

Salary Range: Competitive, Commensurate with Experience

Work Schedule: 40 Hours/Week, Monday to Friday, 9:00 AM – 5:00 PM PST

Location: Remote

Holidays Observed: U.S. Holidays

About Pearl

Pearl connects the top 1% of global candidates with the most promising startups and lean high-performing teams across the U.S. and EU. Backed by clients who’ve raised over $5B and supported by leaders from firms like OpenAI and a16z, we’re redefining recruitment with a focus on long-term success, operational excellence, and unmatched talent alignment.

About the Client

Our client is a California-based company specializing in high-touch organizational and operational services. Their mission is to streamline systems and structures so leaders can focus on growth while the internal engine of their business runs with clarity and precision.

They operate as a remote-first, elite team trusted by executives and founders to deliver operational excellence. Their approach is grounded in clarity, responsiveness, and solutions-oriented execution—always operating behind the scenes with integrity and professionalism.

Position Overview

We are seeking a highly capable Executive Assistant who can bring order, precision, and polish to the executive’s day-to-day. You will be the right hand to the founder—responsible for managing calendars, communications, task tracking, and operational execution with excellence.

This role is ideal for someone who thrives in fast-paced environments, loves systems and structure, and communicates with clarity and tact.

Key Responsibilities

Calendar & Communications Management

• Own and maintain the executive’s calendar across multiple time zones
• Schedule and confirm meetings, appointments, and internal check-ins
• Draft, triage, and respond to emails with a consistent executive tone

Task & Project Management

• Track action items and key deliverables across teams
• Ensure accountability and timely follow-through on internal projects
• Maintain ClickUp or Asana boards to keep all stakeholders aligned

Document & File Organization

• Create and manage shared drive structures for seamless team access
• Organize folders, files, and digital materials for easy retrieval and clean documentation

Meeting Support

• Prepare agendas and materials ahead of meetings
• Take high-quality meeting notes and follow up on action items

Operational & Administrative Support

• Liaise with vendors and service providers as needed
• Handle travel coordination and itinerary management when required
• Refine SOPs, streamline workflows, and identify inefficiencies

Requirements

Must-Haves

• 3–5 years as an Executive Assistant or in a high-level ops role
• Experience supporting C-level executives or founders
• Excellent written and verbal communication skills
• Executive presence with polished, professional tone
• High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
• Ability to handle sensitive information with discretion and urgency

Nice-to-Haves

• Background in consulting, business operations, or systems building
• Familiarity with fast-paced, remote-first teams
• Strong formatting and document creation skills

Benefits

Why Join Us?

• Make an Impact – Help shape executive operations and company strategy
• Flexible Remote Work – Autonomy and structure in a remote-first environment
• Growth-Focused Culture – High expectations with high support and opportunity
• Competitive Pay – Aligned with experience, performance, and contribution
• Long-Term Potential – Be part of a team where your growth is a priority

Tools We Use

• Communication: Slack, Gmail, Zoom
• Scheduling: Google Calendar, Calendly
• Project Management: ClickUp, Asana
• Documentation: Google Drive, Docs, Sheets, Notion
• Other Tools: DocuSign, Dropbox, Loom