Accounting Specialist

Company Description

Urban GIS, Inc. is a consulting firm specializing in Geographic Information Systems (GIS) solutions. This Chicago-based organization combines unsurpassed expertise with a personable yet professional approach. The primary focus of the firm is the planning, design, and implementation of enterprise information systems. GIS represents a technological breakthrough in organizing and displaying spatial information that promotes better decision-making.

Role Description

The Accounting Specialist will play a vital role in supporting the organization by managing financial transactions, preparing detailed reports, and providing insightful data analysis to drive strategic decision-making. This role focuses on ensuring compliance with financial regulations, safeguarding data security, and optimizing budgeting and forecasting processes to enhance operational efficiency and sustain the financial health of the company.

Job Overview:

We are seeking a motivated and detail-oriented professional with 0-2 years of experience in accounting and finance to join our team as an Accounting Specialist. The ideal candidate will assist in managing financial transactions, preparing reports, and supporting strategic planning through accurate forecasting, budgeting, and data analysis. This role also includes ensuring compliance with financial policies, maintaining data security, and contributing to the organizations financial health and operational efficiency.

Responsibilities:

• Assist with daily, monthly, and year-end accounting operations, including cash management, budget review, and analysis.
• Manage all accounting transactions, including client invoicing, accounts payable/receivable, expense processing, payroll, and timesheet auditing, ensuring accuracy and compliance with company policies.
• Prepare and analyze financial reports, such as balance sheets, profit and loss statements, management reports, and budget variance analysis, while providing actionable insights.
• Monitor company performance metrics and KPIs, support forecasting and budgeting aligned with company goals, and manage project budgets in collaboration with Project Managers.
• Process benefits expenses, monthly accruals, fixed assets depreciation, and journal entries, as necessary.
• Perform weekly bank reconciliations and ensure accurate financial documentation and compliance with standards like GAAP.
• Maintain financial security and data confidentiality by adhering to internal controls, implementing safeguards, and conducting database backups.
• Prepare and file company certifications and business licenses and assist with project-related administrative duties as needed.
• Respond to accounting queries, process employee requests efficiently, and provide support on other finance and accounting-related tasks.

• Publish financial statements in a timely manner and report on the company's financial health and liquidity.
• Support other finance and accounting-related tasks as needed.

Qualifications:

• Bachelor's degree in Accounting with 0-2 years of related experience.
• Proficient in Microsoft Office (especially Excel); knowledge of QuickBooks
• Strong organizational, analytical, and problem-solving skills, with attention to detail and effective record-keeping.
• Ability to monitor, assess, and analyze data for compliance with standards like GAAP and internal controls, and prepare financial reports and presentations.
• Excellent interpersonal and communication skills (written and verbal), with a collaborative and professional approach.
• Familiarity with accounting trends and technology systems to enhance work processes.

Position Type: Full Time

Work Location: Remote

Availability: at the earliest