Offer summary

Qualifications:

1–3 years of experience in business operations, administration, support, or project management coordination., Strong problem-solving skills and organizational abilities., Excellent communication skills with a focus on follow-up and clarity., Familiarity with automation and project management tools is a plus..

Key responsabilities:

Coordinate internal projects across various teams, including onboarding and workflows.

Maintain internal documentation and process libraries to ensure smooth operations.

Track key performance indicators (KPIs) and assist in preparing internal reports.

Collaborate with finance, tech, and people teams on important initiatives.

Job description

Full-time · Remote · Entry–Mid Level

HiCareer is hiring on behalf of our client – a growing digital company building tools to help professionals work smarter and with less friction. We’re looking for a versatile and organized Business Operations Associate who can help improve the way the company runs behind the scenes — across processes, tools, and day-to-day workflows.

If you enjoy structure, love solving internal problems, and want to grow in a fast-moving company — this could be your next step.

🏢 About the Company

This is a 70-person European SaaS company that helps individuals and teams improve focus, planning, and productivity through software. They operate with a remote-first mindset, with teams spread across hubs like Amsterdam, Copenhagen, and Berlin.

As the company grows, operations is becoming a key area — and you’ll play a big role in making things smoother for everyone.

🎯 What You’ll Do

You’ll join the Ops & People team (currently 5 people) and work on improving processes across departments.

Coordinate internal projects across teams (e.g. onboarding, workflows, tooling)
Maintain internal documentation and process libraries
Track KPIs and help prepare internal reporting
Improve or automate recurring admin and operations tasks
Collaborate with people, finance, and tech teams on key initiatives

Tools you might use:

Notion, Google Sheets, Slack, AirTable, Zapier, Linear, Excel

🙋‍♀️ Is this you?

1–3 years of experience in business ops, admin, support, or PM coordination
You love solving problems and organizing things
Comfortable in a fast-moving environment with shifting priorities
Strong communicator who’s great at follow-up and clarity
Bonus: experience with automation tools, project tools, or startup life

✨ Why Join?

See how a growing company operates behind the scenes
Gain cross-functional experience and learn fast
Real career path into ops, strategy, product, or people functions

Perks & Benefits:

Remote-first, with optional coworking hubs
30 days vacation
Learning & wellness budget
Supportive team culture focused on autonomy and clarity

Apply via HiCareer — and make sure to try HiCareer’s Career Assistant, designed to support you with structure, insight, and guidance throughout your job search and career journey.

Note: Due to a high volume of applications, we may not be able to respond personally to everyone. We will mainly get in touch with those who our client consider as most relevant.

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