Senior Payroll Administrator

Upstream Rehabilitation is looking for a Sr Payroll Administrator to join our team

JOB SUMMARY:  

Responsible for providing high quality service to our associates to include all aspects of the payroll process, time keeping and associate education.  Will be responsible for bi-weekly payroll processing, garnishment processing, federal and state compliance, and review and reconciliation of final payroll submission.  Will assist with quarterly  payroll corrections and year end W-2 review and reconciliation.  Also responsible for completing special projects as assigned.  This position is responsible for supporting the mission, vision and values of Upstream Rehabilitation.

DUTIES AND RESPONSABILITIES:

• Must maintain the highest levels of confidentiality for employment-related information, particularly in the areas of compensation and payroll.
• Provides excellent service to all candidates for employment, associates, vendors, and guests.
• Responds to email and phone calls within 1 to 2 business days, with the appropriate level of information.
• Assists all associates or directs them to the appropriate party for assistance.
• Maintains a positive and professional manner at all times.
• Ensures compliance with all federal, state and organizational rules, policies and regulations as they apply to employment and payroll administration.
• Ensures compliance with any garnishment, tax levy, or child support order.
• Encompass an overall understanding of all aspects of the payroll process and how each part of an associate’s pay profile will affect the outcome of payroll processing.
• Responsible for managing the payroll process for all associates in the organization including appropriate FLSA assignment, federal, state and local tax assignments, garnishment setup and deductions, bonus payments, compensation adjustments, corrections as needed and reporting.
• Ensures timely, accurate payroll processing with minimal errors.
• Handles prior quarter adjustments to make corrections to an associate’s pay profile throughout the year.
• Assists in W-2 review and reconciling at year end.
• Provides education and information to associates and leadership as requested.
• Responsible for communication and coordination with payroll vendor regarding system issues and corrections.
• Manages time keeping system to capture time according to Federal and State regulations.
• Provides initial and on-going training to associates and managers on proper use of time system and communicates frequently re: pay cycle closing dates and other expectations.
• Responsible for entry and maintenance of all associate data from new hire to termination within HRIS and reporting as requested. Ensures data is accurate and current.
• Takes a lead role on team to periodically audit associate data to review and reconcile any corrections that need to be made.

QUALIFICATIONS:

• College level degree or equivalent work experience required
• 6 to 10 years’ experience in Payroll Administration at a Senior Processing level
• Thorough knowledge of the complete payroll process to include compliance with federal, state, local laws, garnishment processing, status and wage adjustments, bonus payments, and final review and reconciliation of the bi-weekly payroll
• Able to take on a lead role with others on the same team
• High attention to detail, organization skills, excellent customer service skills, teamwork, ability to work independently and as part of a team, capable of handling changing priorities effectively, ability to interact with a wide variety of candidates, associates and vendors
• Requires advanced computer skills to include web-based products and data management software
• Accommodates to changing situations with ease
• Strong decision and problem-solving skills, interpersonal and communication skills, both verbally and in writing, with the ability to interface successfully with various individuals internally and externally
• Can prioritize and handle multiple tasks simultaneously and see them through to their completion
• The ability to handle sensitive, confidential and interpersonal matters and information adequately
• Related experience and demonstrated knowledge of software packages such as Microsoft Word, Excel and Outlook
• Desire to update job knowledge by pursuing continuing educational opportunities

Fulltime positions include:

• Annual paid Charity Day to give back to a cause meaningful to you
• Medical, Dental, Vision, Life, Short-Term and Long-Term Disability Insurance
• 3-week Paid Time Off plus paid holidays
• 401K + company match

Follow @Lifeatupstream on Instagram, and check out our LinkedIn company page to learn more about what it’s like to be part of the #upstreamfamily.

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