Contracts Manager

Excella is a transformative technology firm that helps organizations unlock new possibilities. We believe the key to helping clients challenge the status quo and reach new heights lies in our talented people. That’s why we’re committed to developing talent and providing opportunities for career growth at every stage. Join our collaborative team dedicated to solving complex problems with sustainable solutions while building your future as a leader. At Excella, you’re empowered to make lasting impact, turning today’s challenges into tomorrow’s mission successes.

• Workplace locations look different for everyone. Excellians are a distributed workforce and whether you're working from your home office or a client site, we support a flexible work/life integration regardless of your location.
• We offer top of industry medical, dental, and vision benefits with multiple options to choose from such as an employer-contributed health savings account, infertility coverage, and orthodontia so you can select the plan that works best for you.
• Regardless of what stage of life you’re in, Excella wants to support you. We provide 8 weeks of Parental Leave, discounted pet insurance, and a Care.com membership with 3 back-up emergency child or elder care days annually – all available to you on your first day.
• Starting day one, every employee is bonus eligible and receives 15 days of paid vacation, 6 federal holidays, and 4 floating holidays.
• Doing your best work means having the best tools! Excella’s TechEleX program provides you with multiple options to suit your technology needs. Choose between a variety of Mac or PC devices, and to ensure your hardware remains current, at the end of a 3-year period Excella will replace your existing computer with a new model from the program. Plus, we’ll even give you the original device to keep for your personal use!
• With Excella’s Annual Internet Reimbursement benefit, all employees receive an additional $25 per month to help offset the cost of internet access. This initiative reflects our commitment to supporting you in staying connected and productive, no matter where you work.
• We'll invest in your career by providing 3 days of paid professional development every year, including an allowance for registration fees to attend classes, conferences, or obtain professional certifications.
• We encourage mindfulness and overall well-being through employee wellness events, a HeadSpace membership, as well as access to TalkSpace and mental health coverage through our medical plans.

Overview:

The Contracts Manager supports the contracts team by managing contracts through their lifecycle while handling administrative responsibilities to ensure smooth department operations.

Responsibilities:

Contracts Management

• Support negotiation of and manage all aspects of contracts from proposal to close-out phase for your portfolio.
• Serve as subject matter expert for contracts in your portfolio.
• Develop relationships with internal and external stakeholders for your portfolio.
• Update other systems as needed with contract data about your portfolio.
• Manage contract-level risks and opportunities.
• Maintain relationships with contracting offices.
• Manage and advocate for CPARS.
• Provide support as needed for other team members’ portfolios.
• Keep Senior Contracts Manager apprised of key risks and opportunities.

Contracts Administration

• Provide support, guidance and training to other company organizations (primarily Business Development, Marketing and Account Management).
• Ensure contract management system (CCI) and contract document management system. (ContractWorks) are updated, engaging with other teams as needed to make updates for their portfolios.
• Keep contract data updated in other systems (Unanet).
• Manage inactive contract vehicles where Excella is the subcontractor.
• Perform tactical functions such as document scanning, distribution, and some filing.
• Support meeting all Contracts compliance requirements.
• Coordinate with finance team on contract billing requirements.
• Support audit preparation and responses.

Process Management

• Assist in maintaining contract templates and clause libraries.
• Implement and maintain selected contract playbooks and guidelines.
• Maintain standardized templates and clauses.
• Help develop and update contract procedures.
• Support contract-related training to markets and applicable departments.

Business Development

• Attend decision gates for pursuits in your portfolio.
• Review RFPs/RFQs as necessary for pursuits in your portfolio.
• Provide proposal content as necessary for pursuits in your portfolio.

Qualifications:

Required:

• 7+ years as Contracts Manager in federal professional IT services firm.
• Extensive knowledge of contracting concepts and Federal Acquisition Regulations (FAR).
• Ability to quickly learn and apply company procedures.
• Ability to effectively engage with internal and external stakeholders, facilitating collaboration across organizational lines, and adept at articulating complex or contentious topics to internal leaders.
• Meticulous attention to detail and strong research skills.
• Experience working with a variety of contract types such as Fixed Price (FP), Time & Material (T&M), Indefinite Delivery / Indefinite Quantity (IDIQ).
• Ability to quickly adapt to changing priorities.
• Ability to work in a team environment while also being able to work independently with limited oversight.
• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Excel, PowerPoint, Word, and Outlook, Adobe Acrobat, SharePoint, and Unanet.

Desired Skills:

• Experience with ISO 9001 and CMMI.
• Subcontracts management experience.
• Certified Federal Contracts Manager (CFCM) certification.
• National Contract Management Association (NCMA) certification.
• Experience with Mentor-Protégée Joint Ventures agreements.