Award Manager

Thank you for your interest in joining our team! This is an EVERGREEN job posting, meaning it is always open to qualified candidates, even if there isn’t an immediate opening. By applying, you’ll be added to our talent pool for this role or similar opportunities in the future. While we may not be actively hiring right now, we regularly review applications and keep your profile on file. If a suitable position becomes available, we’ll reach out to candidates whose skills and experience align with our needs. We encourage you to apply if you're interested in being considered for future opportunities with us. Even if we don’t have an opening at the moment, your application ensures we can connect with top talent like you when the right opportunity arises.

About the Position

The Award Manager (AM) is accountable for providing organization-level research administration services. The AM must successfully execute research administration, maintain excellent financial management skills, and effectively deliver award negotiations, ensuring compliance, and the ability to monitor award execution through to project closure. In broad terms, the AM oversees the project budget and financial administration efforts, negotiation and compliance activities, subrecipient monitoring, and successful award start-up and close-out. The AM also supervises and mentors other award administration personnel.

This is a remote Corporate position.

MANAGEMENT RESPONSIBILITIES

• Accountable for personnel recruitment, onboarding, performance management, and retention of direct reports
• Conduct counseling, corrective action, up to and including termination, in collaboration with People Operations and Director
• Monitor time and effort reporting for research personnel
• Ensure direct reports demonstrate understanding and competence in their role
• Plan and facilitate individual and team meetings
• Develop and deliver training for peers and other members of program team

RESPONSIBILITIES

• Inform growth decisions based on detailed knowledge of business intelligence gathered from sponsors, customers, and other stakeholders
• Develop cost volume/proposal budget, subcontracting plan, and other necessary documentation as part of a collaborative proposal submission, provide initial application review
• Review and negotiate terms and conditions of award
• Lead project set-up and kick-off with stakeholders
• Monitor terms and conditions of award and federal guidelines
• Initiate, negotiate, and execute all agreements in support of the award
• Read and interpret contract and other award documents to determine budget, invoicing schedule, restrictions, and other pertinent information
• Manage project budget to ensure compliance, appropriate expenditure, and prevention of any deficit
• Provide financial information and reporting to research teams and department leaders
• Process modifications, sponsor requests, monitor technical reports as compared with SOW
• Manage subrecipients, conduct risk assessments, and annual subrecipient single audit reviews
• Ensure and monitor the submission of progress reports and deliverables to sponsor ensuring accuracy and compliance with sponsor requirements
• Interpret and monitor regulations and guidelines of program funding for grants, cooperative agreements, contracts and clinical trial agreements
• Review and submit sponsor correspondence such as requests for prior approval and no-cost extensions
• Lead effective "project close out" with all stakeholders
• Complete all award compliance study close-out activities
• Ensure effective disposition of all project assets

QUALIFICATIONS

• Bachelor's Degree in Business, Accounting, or related field
• Minimum of four (4) years of experience in research administration, particularly managing federally-funded awards in an academic or research institution setting
• Advanced knowledge of sponsored research regulations required; Certified Research Administrator preferred.
• Competency in understanding and interpreting the Uniform Guidance (2 CRF 200) is required.
• Proficiency in the straight-line forecasting model, using a ground-truthing approach which combines past data and patterns, along with operational knowledge of the project to create financial projections.
• Competency in understanding DoD guidance on supporting military facilities' costs when performing collaborative research with extramural awardees, including APAN 15-01.
• Strong understanding of federal regulations and policies governing sponsored research with knowledge of industry best practices
• Experience managing fixed price, time & materials/labor hour, and cost type contracts(and/or subcontracts) and solid understanding of regulations associated with the administration of each
• Ability to perform and comprehend price and cost analyses
• Exceptional attention to detail and accuracy in financial management and reporting
• Excellent organizational skills with the ability to manage multiple projects simultaneously and meet deadlines
• Effective communication skills, both written and verbal, with the ability to interact responsively and professionally with diverse stakeholders
• Able to work independently as well as collaboratively in a team-oriented environment
• Computer skills including intermediate level experience with Excel and other Microsoft Office Software required
• Developed understanding of OMB Regulations, DoDGARs, FAR, DFARS, and other applicable regulations
• Certified Research Administrator and/or Certified Federal Contracts Manager preferred
• Knowledge of DoD medical research enterprise desired