Executive Virtual Assistant (US-based AI Venture)

Work Arrangement: Monday - Friday, 10 AM - 5 PM PST (with flexibility for urgent needs)

Job Type: Full-time, Independent Contractor.

Salary Range: Very competitive - based on experience

Work Schedule: 40 hours per week, Monday–Friday.

Locations: Remote, open to candidates who can work PST hours.

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean when we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 months, and beyond retention bonuses in addition to community-oriented opportunities like an annual retreat.

About the Partner Company:

Our partners are at the forefront of reshaping conversational commerce, using advanced AI technologies to deliver highly personalized customer experiences. Led by the founders, the company also operates a venture fund dedicated to supporting emerging AI innovations. The partner company is a dynamic, globally distributed team passionate about building impactful solutions at the intersection of e-commerce and AI. The Executive Assistant to the Founders will play a key role in providing high-level support, driving operational efficiency across both companies.

Role Overview:

We’re looking for a proactive, very smart, and highly organized Executive Assistant who loves problem-solving and thrives in a dynamic, fast-paced environment. This role blends executive support with content creation, research, light marketing, and operational tasks. You’ll support the CEO directly and play a key role in keeping both personal and professional workflows running smoothly.

We value deep thinkers—someone who can dive into complex research topics, make sense of the noise, and summarize findings clearly. You’ll also have the chance to use cutting-edge AI tools for content and productivity (training provided if needed), so curiosity and adaptability are a must.

Key Responsibilities

• Executive Support: Manage daily to-dos, reminders, scheduling, and light personal tasks to ensure the CEO’s day-to-day runs smoothly.
• Content Creation: Produce high-quality visual and multimedia content, including graphics, short-form video, and audio assets for internal and external use.
• Marketing Collaboration: Assist in managing marketing tools and executing campaigns; support brand messaging and content distribution.
• AI Tools & Automation: Learn and leverage cutting-edge AI tools (e.g., ChatGPT, Perplexity, Descript) for research, content creation, and workflow optimization. (training provided!)
• Social Media Management: Plan, create, and schedule engaging social media content across relevant platforms.
• Research & Insights: Conduct thorough research on diverse topics using AI and traditional methods; synthesize findings into actionable insights.
• Team & Project Support: Collaborate with cross-functional teams to support creative, marketing, and operational initiatives as needed.

Week 1 Ownership:

• Set up daily and weekly systems for managing executive to-dos, scheduling, reminders, and personal task coordination.
• Establish clear communication and check-in protocols with both founders to ensure alignment and transparency.
• Begin exploring AI tools (e.g., ChatGPT, Perplexity, Descript) and familiarize yourself with the current content and marketing workflows.
• Conduct a light audit of ongoing operations, creative workflows, and marketing processes to identify initial areas for support or optimization.

Requirements

Non-Negotiables:

• 2+ years of experience supporting C-level executives, ideally in a startup environment
• Tech-savvy and eager to learn new tools and systems, especially related to AI and automation
• Exceptional organization and time management skills
• Proven ability to work independently and drive projects forward
• Strong research, synthesis, and writing skills
• Excellent communication skills—both written and verbal

Nice-to-Haves:

• Experience with AI tools like ChatGPT, Midjourney, ElevenLabs, Descript, etc.
• Familiarity with marketing platforms like ConvertKit, Buffer, HubSpot
• CRM experience (Affinity preferred)
• Workflow automation know-how (Zapier, Make, Airtable, etc.)
• Exposure to early-stage venture capital or startup ecosystems
• Interest in startups, tech, software development, and content creation
• Degree in Information Systems or software development enthusiast

Ideal Candidate Profile:

• Loves using AI in everything
• Maximize workflow with AI
• Thinks of ways to fully utilize AI
• Dreams of AI

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. Top-grading interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding