Offer summary

Qualifications:

Proficiency in Xero, HubDoc, and construction management software., Strong attention to detail in financial documentation., Excellent communication skills for professional interactions., Experience in construction administration or a similar role preferred..

Key responsabilities:

Manage daily communication flow between clients, team members, and suppliers.

Process and match invoices through various systems.

Track job profitability records and maintain financial documentation.

Support schedule management and operational efficiency.

Job description

This is a remote position.

Candidate-facing description: Join a growing construction and renovation company where you’ll play a vital role in streamlining operations and ensuring project profitability. This position offers the opportunity to work with a team that values excellence, as demonstrated by their recent recognition for delivering the highest quality SDA housing project in their region. You’ll be instrumental in managing critical financial processes, maintaining strong communication channels, and supporting the company’s commitment to exceptional service delivery while working with a team that prioritizes positive relationships and clear communication.

Responsibilities:

Manage daily communication flow between clients (15%), team members (55%), and suppliers (30%)
Process and match invoices through HubDoc, Xero, and Wonder Build systems
Track and maintain job profitability records and financial documentation
Coordinate document compliance and maintain systematic filing
Handle client updates and follow-ups on project status
Support schedule management and operational efficiency
Assist in maintaining and documenting company processes and procedures
Monitor and manage payment schedules and financial communications
Support lead qualification and client communication processes
Maintain systematic documentation of all processes through video recording

Requirements

Proficiency in Xero, HubDoc, and construction management software
Strong attention to detail, particularly in financial documentation and matching
Excellent communication skills with ability to interact professionally with clients, team members, and suppliers
Experience in construction administration or similar role preferred
Strong organizational skills and ability to maintain systematic processes
Ability to work independently while maintaining clear communication channels
Commitment to maintaining high standards of service and professionalism
Adaptable to new systems and processes with strong learning capability
Experience in process documentation and improvement

Scopes:

Geographic service area: Brisbane to Gold Coast region
Project values ranging from $30,000 to $210,000 monthly
Managing 30-50 daily communications across stakeholders
Processing and tracking invoices and financial documents within 24-hour turnaround
Supporting projects across various construction types including residential renovations and SDA housing
Maintaining documentation and systems for company processes
Operating within company’s “No Dickhead” policy ensuring positive client and team relationships