Offer summary

Qualifications:

3+ years of administrative experience in a professional environment, Proficiency in Xero or similar accounting software, Strong attention to detail and excellent organizational skills, Professional communication skills with the ability to handle confidential information..

Key responsabilities:

Develop and implement efficient administrative systems to support organizational growth

Manage financial operations including payroll processing and Xero accounting tasks

Provide high-level administrative support to the founder and leadership team

Coordinate and organize operational workflows to ensure smooth program delivery.

Job description

This is a remote position.

Role Name: Administrative Assistant

Schedule:

Part-time (20 hours a week minimum), Flexible schedule during client's business hours (NZT)

Client Timezone: New Zealand Time (NZT)

Client Overview

Join a transformative leadership development consultancy that’s making history by revolutionizing workplace diversity through innovative indigenous leadership programs. This established organization works with major corporations to create meaningful change, having successfully developed over 1,500 indigenous leaders. As they enter an exciting growth phase with increasing global influence, they’re seeking exceptional talent to support their expansion.

Job Description

This is a unique opportunity to play a crucial role in supporting an organization that’s creating real social impact. As Administrative Assistant, you’ll be the operational backbone of a dynamic consultancy that’s expanding globally. You’ll work directly with the founder to streamline processes, manage critical business operations, and support the delivery of high-impact leadership programs. This role offers the perfect blend of operational excellence and purpose-driven work, with the opportunity to contribute to meaningful social change.

Responsibilities

Develop and implement efficient administrative systems to support organizational growth
Manage financial operations including payroll processing and Xero accounting tasks
Provide high-level administrative support to the founder and leadership team
Take detailed notes during important meetings and transform them into actionable items
Process and edit contracts and important documentation
Coordinate and organize operational workflows to ensure smooth program delivery
Maintain organized digital filing systems and documentation
Support the creation and implementation of new operational processes

Requirements

3+ years of administrative experience in a professional environment
Proficiency in Xero or similar accounting software
Strong attention to detail and excellent organizational skills
Advanced note-taking abilities and experience in meeting documentation
Expertise in contract administration and document processing
Professional communication skills with ability to handle confidential information
Experience in creating and implementing administrative systems
Ability to work independently in a remote environment
Flexible schedule to accommodate timezone differences when needed