External and Government Affairs Coordinator - NANA Regional Corporation

The External and Government Affairs Coordinator will work with and provide support to the External and Government Affairs team, as well as provide specific support to other departments on shared projects and initiatives. The Coordinator will be responsible for managing and facilitating a wide range of administrative activities. This includes scheduling meetings, coordinating travel arrangements, and supporting various departmental initiatives. This position plays a critical role in facilitating effective coordination between internal departments and will assist with maintaining and leveraging strategic relationships with external stakeholders. The primary focus of these engagements will center on regional priorities, projects, and initiatives but may extend to state, federal, and international topic areas when appropriate. The applicant will require excellent organizational and communication skills and demonstrate the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

This position may be based at NANA's Corporate Office in Kotzebue, AK, or remotely from any of the NANA villages within the NANA Region, subject to candidate qualifications and company approval.

• Represent NANA in a manner consistent with the Iñupiat Iḷitqusiat.
• Answer and direct any incoming department calls in a courteous and professional manner.
• Return missed calls and follow up on voicemail messages as needed.
• Monitor and respond to departmental emails, addressing inquiries or forwarding them to appropriate team members.
• Cultivate and maintain strong and constructive relationships with regional and local entities, agencies, and leaders.
• Monitor, coordinate, and assist with preparation for local and regional activities, including but not limited to tribal and city council meetings, community meetings, regional entity meetings, and public hearings.
• Organize and maintain contact lists, meeting and event schedules, and other pertinent information necessary to maintain meaningful and productive relationships with external partners such as Tribal and City offices in the NANA region, regional organizations, industry partners, vendors, etc.
• Lead and/or provide meeting or event support which requires working with individuals or external organizations to plan and schedule events or meetings. Support for meetings or events may include working effectively with a wide variety of internal and external individuals to ensure a successful meeting or event, arranging travel, lodging, IT support, audio video needs, meeting rooms, developing and gathering material, etc.
• Organize and maintain database and filing system for the department.
• May have purchasing authority within established budgetary guidelines.
• Prepare expense reports, codes invoices, check requisitions or other requests for approval. Track changes and ensures adjustments are made as required. Works in a collaborative manner with Accounting and other departments to process invoices.
• Lead or participate in various projects or regional efforts as assigned.
• Assist with policy research, monitoring, and analysis as needed.
• Handle confidential information in a discreet, professional manner.
• Take responsibility and initiate independent action in leading or assisting with assigned projects.
• Other related duties may also be assigned.
  
  
  

Coordinator II - A high school education (or GED) and at least three years of directly related experience which shows having a working knowledge of the assigned function and an ability to work under general supervision. It may also require a proficient level of usage in a particular computer program.

Coordinator III - A high school education (or GED) and at least five years of directly related experience. Certain situations may require such advanced education requirements as an Associate of Arts or other similar formal certification equivalent. Certain positions may require proficient to advanced skill level in certain types of computer software or hardware programs.

• Valid driver’s license with a driving record that meets NANA’s insurance requirements.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Ability to communicate effectively, both orally and in writing.
• Ability to work well with people individually or in groups.
• Strong organizational skills and ability to manage multiple tasks with proper attention to detail.
• Ability to self-manage workload and meet deadlines.
• Flexible and solutions-oriented with the ability to work under pressure.
• Ability to create, compose, and edit written materials.
• Ability to analyze and problem solve.
• Ability to maintain confidentiality of records and information.
• Preference will be given to those who are familiar with NANA Region matters.
  
  
  

Working Conditions and Physical Requirements

Weather Indoors - environmentally controlled; requires most or all work to be done inside.

Noise level The noise level in the work environment is usually that of a standard office atmosphere.

Description of environment Office building with standard office environment.

Physical requirements Employee is required to occasionally lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel Yes, 15%. Must be able to travel and work in both urban and non-urban areas using many different means of transportation. Incumbent must be able to work in less-than-ideal offices, facilities, or situations.